A 40-Year-Old wholesale building supply company is looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Initially the position would be part time but could grow to full time. The company will develop a flexible weekday schedule for the right candidate. Duties of the Administrative Assistant include providing support to our managers, assisting in daily office needs, and managing our company’s general administrative activities. Administrative Assistant responsibilities include preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office. The position reports directly to the President of the company

Responsibilities

• Assist with Accounts Receivable
• Assist with Accounts Payable
• Assist with team gatherings and special projects
• Input data to inventory and accounting systems
• Manage local vendors for office supplies, security, pest control and fire safety
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Maintain and organize filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Communicate with customers and vendors as necessary
• Answer and direct phone calls as necessary

Skills

• Proven experience as an administrative assistant or office admin assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Knowledge of Quickbooks would be helpful
• Strong organizational skills with the ability to multi-task
• High School degree

Job Types: Full-time, Part-time

Pay: From $17.00 per hour

Expected hours: 20 – 30 per week

Benefits:

• Flexible schedule

Schedule:

• Monday to Friday

Work Location: In person