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Administrative Support 50%
Manages paid requests for marketing support from submission through to completion to include: logging into a monthly database, assigning to graphic artists, communication with customer, logging out when completed, tracking the status, shipping, filing hard copies for reference, and generating monthly invoices for customer payment. Serves as the main customer service liaison for questions relating to non-traditional items for MWR and CYP as well as paid requests for Fleet & Family Support Centers & Navy Housing, CNIC Navy Lodging Program and Navy Exchange. Establishes weekly reports of paid job requests completed, late or have approaching deadlines. Maintains filing systems, and may be required to establish additional filing systems as directed.
Administers a variety of office functions to include the development and maintenance of databases and filing systems to include MOA invoices, paid work requests, inventory, vehicle usage/surveys, Fleet Card, and annual contracts (i.e. UPS, XEROX, Verizon, EZ Pass, etc.). Ensures completion, accuracy and timeliness of all reporting requirements as well as timely and correct data entry for appropriate payroll interface (KRONOS). Answers phones, routes incoming calls as necessary, and provides general patron and employee information. Routes incoming mail reports and documents.
Oversees yearly inventory and the physical asset listing, ensuring it is up-to-date and property is surveyed in accordance with regulations, changes are appropriately documented and Support Services Business Office is provided with all required documentation to include requests for DRMO or transfer.
Financial / Procurement Support 50%
Evaluates, prioritizes and facilitates the flow of work into the commercial activities program. Serves as a credit card holder for the program and verifies monthly credit card statements to ensure authorization, signatures and receipts are obtained in advance of purchase. Ensures monthly vehicle log/reports are accurate and completed in a timely manner. Performs product research, prepares purchase requests, statements of work (SOW) and requests for pay (RFP) for the procurement and payment of services and goods, schedules training, reviews accounting documents (i.e., inventory, vehicle spreadsheets, invoices, receiving documents, etc.) to ensure accuracy and completeness. Ensures documentation includes proper authorization, correct account information, signatures and all other relevant information is included on the source documents before forwarding to the Support Services Business Office for action. Responsible for maintaining, initiating and complying with all changes in policy as dictated by the Support Services Business Office. Performs any other related duties as assigned.
This position does not have a positive education requirement.
Salary is dependent on experience and/or education.
Some positions have special requirements. Selectee may be required to complete a one (1) year probationary period. Participation in Direct Deposit/Electronic Fund Transfer within the first 30 days of employment is required. We utilize E-Verify to confirm selectee's eligibility to work in the United States. Salary is dependent on experience and/or education.
This announcement may be used to fill additional vacancies within 60 days of issuance of selection certificate. For positions requiring travel more than twice per year, selectee may be required to obtain and maintain in good standing a Government-issued Travel Card for official government travel purposes.
Executive Order 12564 requires a Federal workplace free of illegal drugs. According to the Executive Order, all Federal employees are required to remain drug free throughout their employment. Commander, Navy Installations Command is a Drug-Free Federal Workplace. The use of illegal drugs will not be tolerated, and use of or intoxication by illegal drugs will result in penalties up to and including removal from Federal Service.
Benefits
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You will be evaluated for this job based on how well you meet the qualifications above.
All resumes will be reviewed to determine if they meet the hiring eligibility and qualification requirements listed in this announcement, and will be rated based on the information provided in the resume to determine the level of knowledge, skills and abilities (KSAs) related to the job requirements. Using the qualifications of the position, a predetermined rating criterion of KSAs will be used for each resume. Best qualified applicants will be referred to the hiring manager. The selecting official may choose to conduct interviews.
Benefits
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Required Documents
As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
The following documents are required at the time of application:
NOTE: Failure to provide the required documents may impact eligibility, qualifications determination.
How to Apply
To be considered for this vacancy you must apply and complete the online questionnaire and submit the documentation specified in the Required Documents section above.
The complete application package must be submitted by 11:59 PM (EST) on 04/15/2024 to receive consideration.
To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
To preview the Application Questionnaire, please click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/12378443
It is your responsibility to ensure your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date.
Additional information on how to complete the online application process and submit your online application may be found on the https://help.usastaffing.gov/Apply/index.php?title=Applicant
To verify or check the status of your application, log into your USAJOBS account. Once logged in, the Welcome screen lists your applications, your application status and the date it was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status
DON is an Equal Employment Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, national origin, religion, sex, age, mental or physical disability, genetic information, reprisal, marital status, political affiliation, sexual orientation, or any other non-merit factor. The DON provides reasonable accommodations to applicants with disabilities. Applicants with disabilities who believe they may require reasonable accommodation(s) should email their request to MILL_HQ_NAF_HR.FCT@navy.mil to ensure proper consideration is given.
midlantnafhr_rec.fct@navy.mil
Using the required qualifications of the position, a standardized rating and ranking criteria of knowledge, skills, and abilities will be used to screen and assess each application.
If you provided an email address, you will receive an email message acknowledging receipt of your application. Times may vary during the hiring process, as your application status updates/changes you will be notified with a notification letter via email.
Please notify us if your contact information changes after the closing date of the announcement. Also, note that if you provide an email address that is inaccurate or if your mailbox is full or blocked (e.g., Spam Blocker, etc.), you may not receive important communication that could affect your consideration for this position.
Fair and Transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
The following documents are required at the time of application:
NOTE: Failure to provide the required documents may impact eligibility, qualifications determination.
U.S. Citizens, Nationals or those who owe allegiance to the U.S.
Please see the "Who May Apply" section under the Qualifications section.
Full Time
$46k-58k (estimate)
10/20/2023
06/06/2024