Applicant must have an interest in and/or a desire to learn about visual and performing arts. Creative problem solver. Maintains calendars, arranges meetings, meeting sites and handles logistical requirements. Provides and recommends training for site secretaries on Arts related needs related to purchasing, instrument rentals and purchases. Provides feedback, direction and guidance to Arts Educators and advises on new or revised information.

Performs a variety of clerical, secretarial and administrative functions for department staff. Schedules a variety of meetings, conferences, interviews, and other activities. Makes travel arrangements, processes financial documents and processes payroll actions. Drafts and prepares correspondence following directions of supervisor. Maintains schedule of appointments. Sends and receives correspondence and memoranda. Places, screens and forwards telephone calls for the department and supervisor.

Prepares capital expenditures. Maintains and tracks records of funds collected and deposited. Sets up requisitions and purchase orders. Orders, maintains, stores and distributes office supplies. Obtains estimates and arranges orders for printing and copying.

Manage, Evaluate, and Track Departmental Budgets and Grants (Revenue and Expenses) order supplies and equipment for as needed. Facilitate purchase related communications with Teachers and Vendors to Obtain Quotes, entering of requisitions for POs, and submitting orders to vendors as Well as monitoring vendor invoices for Accuracy.

Researches and responds to inquiries from staff, vendors, contract providers, contractors, parents, students, and the community.

Organize, oversee send communications for Arts Ed sponsored field trips, local school festivals, matinees and other District sponsored events. Scheduling of student transportation and coordination with campuses to align with seating/facilities capacity.

Band Inventory Management: oversight of the inventory and maintenance of District Band/Orchestra instruments. coordination school repair orders, managing repair budgets and provides support for appropriate disposal of inoperable instruments.

Performs other duties as assigned or required.

Knowledge of applicable Federal, state, county and city statutes, rules, regulations, ordinances and PUSD policies and procedures.

Knowledge of the principles of customer service, general office operations, business office management, and records and database management.

Knowledge of the principles of Business English, grammar, spelling and preparation of correspondence.

Knowledge of the principles of bookkeeping, accounting, and grant fund accounting.

Skill in reading, interpreting, understanding, and applying relevant Federal, state and PUSD rules, regulations, policies, and procedures.

Skill in creating, preparing, and managing a variety documents and reports for distribution.

Skill in assigning and reviewing the work of volunteers and assigned staff.

Skill in establishing and maintaining effective working relations with co-workers, vendors, students, parents, the general public and others having business with the school district.

Skill in operating a personal computer utilizing a variety of hardware, software applications and peripheral office equipment.

Must be able to pass a fingerprint and background clearance check

May be required to work outside normal working hours

May be required to possess and maintain a valid Arizona driver’s license

Must be able to keyboard (type) 60 WPM