Work Where it Matters

Tuvli, an Akima company, is not just another federal IT contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska.

At Tuvli, the work you do every day makes a difference in the lives of our 15,000 Iñupiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States.

For our shareholders, Tuvli provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years.

For our government customers, Tuvli ensures that solutions are strictly aligned with agency processes and desired program outcomes while delivering the best value for technology investments.

As a Tuvli employee, you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options.

Job Summary:

Tuvli, an Akima company, is hiring for an Administrative Assistant I to support our DoS client located in Washington, DC.

Job Responsibilities:

• Serves as the point of first contact for the Executive Director.

• Reads and analyzes incoming memos, submissions, and reports in order to determine their significance and plan their distribution.

• Opens, sorts, and distributes incoming correspondence, including faxes and email.

• Prepares responses to correspondence containing routine inquiries.

• Files and retrieves documents, records, and reports.

• Greet all personnel entering CA/EX, and escorts personnel as required.

• Makes travel arrangements for EX management utilizing E2.

• Submits T&A reporting for EX personnel and maintains all T&A supporting documents for EX personnel.

• Assists with coordinating meetings, scheduling conference rooms, ordering supplies, and other administrative duties.

• Works with CAs Special Assistants to monitor internal tasks, deadlines, and deliverables.

• Receives and screens telephone calls and visitors, follows up to ensure necessary action is initiated, and subsequently assures that such action is completed as quickly as possible, as applicable and appropriate.

• Enters all forms of correspondence in final form including cables, memorandums, letters, briefing papers, etc.

• Maintains the calendar for office management by arranging and scheduling appointments, handling all meeting requests and providing calendar information to management on a daily basis.

• Prepares meeting briefs to managers indicating appointment purpose and providing any relevant background data.

• Records minutes from meetings.

• Performs other appropriate administrative assignments such as document replication, ordering office supplies, inventorying office supplies, and other administrative duties as assigned.

• Maintains work area in a professional manner at all times (work area must be clean, presentable, and organized, per COR guidance).

Minimum Qualifications:

• Knowledge of Microsoft Office software (Excel, Word, PowerPoint, Access, etc.).

• Active Secret Clearance.

• Excellent organizational, communication and writing skills.

• Strong analytical and reasoning skills.

• Ability to interact effectively with others in particular, colleagues and personnel at various Department levels.

• Outstanding customer service skills and extreme courtesy/politeness.

We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. All applicants will receive consideration for employment, without regard to race, color, religion, creed, national origin, gender or gender-identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law. If you are an individual with a disability, or have known limitations related to pregnancy, childbirth, or related medical conditions, and would like to request a reasonable accommodation for any part of the employment process, please contact us at job-assist@akima.com or 571-353-7053 (information about job applications status is not available at this contact information).

Job: Office & Administrative Support

Travel: Yes, 25 % of the Time

Organization: Tuvli, LLC

Clearance: SECRET

Shift: Day Job

Work Type: On-Site

Req ID: TUV03101