JOB TITLE: Administrative Assistant, Part Time

LOCATION: Washington, DC

REPORTS TO: Executive Office and Campaign Manager 

EFFECTIVE DATE: April 25, 2024

COMPENSATION: $20-$25/hr., 20 hrs/week

APPLY TO: https://ecoamerica.bamboohr.com/careers/28

ORGANIZATION & PROGRAM BACKGROUND

ecoAmerica is a 501(c)(3) non-profit that supports institutional partners to move America toward climate solutions by building a critical mass of institutional leadership, public support, political will, and collective action. We develop and manage programs for the health, faith and local community sectors, empowering networks of trusted leaders and institutions to lead by example, engage stakeholders in climate action, and activate support for just, equitable, and ambitious climate solutions. More information on our organization, programs, and JEDI commitment is available at www.ecoamerica.org.

POSITION SUMMARY

The Administrative Assistant reports directly to the Executive Assistant, providing a wide variety of administrative support for the office of the President and Executive Director. The Administrative Assistant is an organized, responsive, and resourceful professional who is passionate about ecoAmerica’s mission, a strong communicator and project manager (in a dynamic environment), and highly proficient with a range of professional workflow applications.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Scheduling and Communications Support (60% of time)

• Under the guidance of the Executive Assistant, support scheduling appointments and calendar management of both the President and Executive Director.
• Research and book travel for the President and Executive Director; manage and communicate changes.
• Research, book, and manage dinners and small fundraising events, including locations, hosts, food & beverages, invitations/RSVP management, programming, and follow up.

Special Projects (30% of time)

• Support special project work at the request of the Executive Assistant, President or Executive Director, including desk research, presentation creation, or similar.
• Support special projects for fundraising, including assistance with mailings, research, and database management.
• Support ecoAmerica campaign management with desk research, resource support, mailing, planning, tracking and reporting, or similar.

Office Management Support (10% of time)

• Collect and distribute mail.
• Ensure office supplies are available and ordered.
• Support office organization and upkeep, facilitate service for spaces or fixtures in need.

Qualifications, Knowledge, & Skills Required:

• College degree preferred and 1-2 years of related work experience. Fundraising experience a plus.
• Superior project management skills. Organized, detail-oriented, a proactive self-starter and problem-solver. Able to plan and execute details and manage multiple priorities to ensure accuracy and high-caliber, efficient implementation in a deadline-driven environment. Ability to work simultaneously with multiple staff in different time zones.
• Superior writing, communications, interpersonal, and collaboration skills. Outgoing and polished demeanor along with a strong professional presence. Ability to handle sensitive information with high discretion and reliability.
• Commitment to being physically in the DC office a minimum of 1 day per week.
• Understanding of and passion for ecoAmerica’s mission and climate/sustainability and commitment to justice, equity, diversity, and inclusion.
• Proficiency with Word, Excel, Powerpoint, Google Suite, calendaring, online travel, and MacOS required. Experience with Salesforce and content management systems a plus.

ADA SPECIFICATIONS

This position is largely sedentary in nature however one must possess the ability to speak, hear, and write as well as the ability to use a computer and related software programs, and lift up to 20 lbs. Local and/or national travel periodically required. 

EQUAL EMPLOYMENT OPPORTUNITY

ecoAmerica provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, ecoAmerica complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

ecoAmerica expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of ecoAmerica’s employees to perform their job duties may result in discipline up to and including discharge.

The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Management reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.