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The Administrative Assistant 3 reports to the Division Chief and provides diverse and complex duties in support of the Division. S/he provides professional administrative support in the day-to- day operations of the division.
Major Duties:
• Prepare and/or edit organizational charts, memos and other general office documents and material as required;
• Must have strong MS Excel skills to produce monthly financial reconciliation reports depicting all obligations and expenditures of financial resources;
• Assist the Operations Coordinator with financial analyses to identify and resolve issues that impact the validity of d contained in the federal government’s financial system.
• Utilize MS Excel spreadsheets to input d and generate performance measurement reports.
• Attend monthly meetings and capture and distribute minutes derived from the meeting;
• Prepare and/or edit divisional standard operating procedures;
• Oversee all aspects of travel to support the Division Chief to include coordinating all logistics and transportation needs and generation of government travel orders;
• Incumbent may draft course related cables, including fiscal cables, clearance cables, etc. utilizing the Government's cabling systems;
• Generate reports depicting outcome and effectiveness following completion of task/meetings/etc;
• Compile weekly activities reports obtained from divisional personnel to develop the final Division report for review and approval by the Chief;
• Create and maintain electronic and hard copy centralized division files in areas such as the budget, equipment purchase requisitions, travel, and general correspondence;
• Provide project support and other administrative support as required;
• Perform special assignments on request, providing substantive support and assistance to the Management team.
Professional Qualifications/Skills:
• Two years as an Administrative Assistant 2 or equivalent experience.
• Must be a US citizen and possess or be able to obtain/maintain a SECRET clearance;
• Bachelor's degree or five years of increasingly responsible administrative experience may be substituted for education;
• Must be highly organized and have excellent oral and written communication skills in order to interface with personnel and other government agencies at all levels;
• Ability to handle multiple tasks simultaneously;
• Ability to communicate effectively orally and in writing;
• Knowledge of office policies, practices and procedures;
• Must demonstrate thorough knowledge of Microsoft applications (MS Word, PowerPoint). Solid Excel experience is a must;
• Experience working with dbases;
• Knowledge of basic accounting skills helpful;
• Ability to work independently;
Full Time
Business Services
$60k-74k (estimate)
05/24/2023
05/11/2024
The following is the career advancement route for Administrative Assistant 3 positions, which can be used as a reference in future career path planning. As an Administrative Assistant 3, it can be promoted into senior positions as an Administrative Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Administrative Assistant 3. You can explore the career advancement for an Administrative Assistant 3 below and select your interested title to get hiring information.