American University is a student-centered research institution located in Washington, DC, with highly-ranked schools and colleges, internationally-renowned faculty, and a reputation for creating meaningful change in the world. Learn more about American University Department: Multicultural & Affinity Engagement Time Type: Full time Work Modality: Union: Job Description: Summary: The Senior Administrative Assistant provides administrative support in the Office of Development and Alumni Relations, assisting the assistant vice president of alumni relations, as well as other staff members as directed by the AVP. Responsibilities include but are not limited to processing mail; answering phones; scheduling meetings; appointments and travel (including arrangements); transcribing correspondence and phone outreach to constituents; organizing and maintaining filing systems; assisting with events; and other meetings held by the AVP; making on-campus deliveries or pick-ups of materials; reconciling credit card transactions of the AVP; conducting basic research (for names, phone numbers and addresses); and producing mailings and meeting materials. In addition, the Senior Administrative Assistant will draft internal and external correspondence. The Senior Administrative Assistant will interact with senior administrators and important alumni and donors to the University. Essential Functions: General Administrative duties, including but not limited to processing mail; answering phones; scheduling meetings, appointments and travel calendar for the assistant vice presidents, (including making arrangements); transcribing correspondence; supporting the alumni inbox and email communications; organizing and maintaining filing systems; assisting with events; making on-campus deliveries; conducting basic research (for names, phone numbers and addresses); updating records in database system (trip reports, contacts); reconciling credit card transactions for the AVP; drafting internal and external emails, and producing mailings and meeting materials. Manage the logistics and communications for four quarterly Alumni Board meetings including space reservation, catering, and preparations of materials; manage logistics and communications for annual board orientation for new members; interact with Alumni Board members to schedule phone calls, committee meetings, etc. Manage ongoing volunteer stewardship projects, such as monthly congrats letters to alumni, a birthday mailing to key volunteers, and the bi-annual audit of volunteer coding. Meets regularly with Cohort Assistants (three development and alumni relations senior staff assistants). Other duties as assigned. Supervisory Responsibility: The Senior Administrative Assistant has no supervisory or budgetary responsibilities, but may coordinate work-study students on specific projects. Position Type/Expected Hours of Work: Full-Time. Salary Range: Commensurate with experience. Required Education and Experience: A high school diploma plus at least three years’ work experience providing administrative support, or equivalent in education, training and experience, are required. Internships, summer jobs, and other volunteer activities may be considered toward this requirement. Additional Qualifications: Excellent oral and written communication skills. A writing sample may be required. Attention to detail in project management and proofreading. Courteous and pleasant demeanor on phone and in person Discretion and confidentiality Ability to handle multiple projects simultaneously in a deadline-oriented environment. Proficiency using MS Office suite, especially with Word and Excel. This position will be expected to use these tools to complete tasks with minimal supervision or direction. This position requires a basic understanding of higher education development work and the ability to think analytically. Strong organizational skills and strong oral and written communication skills are required. Benefits AU offers a competitive benefits package including a 200% matching retirement plan, tuition benefits for full-time staff and their families, several leadership development certificates, and has been recognized by the American Heart Association as a fit-friendly worksite. Click here to learn about American University's unique benefit options. Other Details Hiring offers for this position are contingent on successful completion of a background check. Employees in staff positions at American University must deliver their services to the university from either the District of Columbia, Maryland, or Virginia, or perform work on-site at the university. Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. American University is an E-Verify and Right to Work employer. Current American University Employees American University current employees must apply through their employee Workday account. If you are a current employee at American University, please log into Workday and select the Find Jobs report which will take you to our internal career listings. Contact Us For more information or assistance with the American University careers site, email theworkline@american.edu. American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities. American University is a student centered research institution located in Washington, DC, with highly-ranked schools and colleges, internationally-renowned faculty, and a reputation for creating meaningful change in the world.