Our restoration company provides services to residential and commercial properties throughout the state of Florida that have experienced water damage, fire damage, mold damage and more. We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to multitask effectively. This is a key role in business operations and is responsible for various services including but not limited to the following; 

• Handle incoming and outgoing calls, messages and emails in a timely and professional manner
• Demonstrate strong work ethic 
• Perform various administrative tasks to support the efficient operation of the office
• Maintain and update vendor and customer records
• Manage calendar, schedule and confirm appointments 
• Input customer data into company systems 
• Assist with project coordination and follow-up on action items
• Maintain office and warehouse supplies inventory and place orders when necessary
• Handle incoming and outgoing mail packages 
• Provide accounting support for accounts payable, receivable and payroll
• Data entry and filing 
• Perform other duties assigned 

Qualifications:

• High school diploma or higher 
• Strong computer literacy, including proficiency in Outlook and Dropbox
• Knowledge of QuickBooks is a plus
• Knowledge of basic accounting procedures
• Excellent written and verbal communication skills
• Previous experience performing in administrative or clerical role
• Strong attention to detail and accuracy in data entry 
• Excellent organization and time management skills
• Previous experience working in an office setting 
• Knowledge of the restoration and construction industry preferred but not required 

If you are a motivated individual with a strong work ethic and a passion for providing exceptional administrative support, we would love to hear from you.