Description/Function:

• Calendar management – Schedule meetings, events, appointments and travel arrangements; troubleshoot calendar conflicts; make judgements and recommendations to ensure smooth day to day engagements.
• Consistently monitor email and other communications to ensure that all scheduling is coordinated and confirmed, and appropriate parties informed.
• Manage office administration to assure the practices are compliant with company policies & procedures and maintain close liaison & coordination with all colleagues, managers, and executives.
• Oversee and manage various projects activities, ensuring each project is completed successfully and efficiently.
• Organizes executive expenses and prepares reports for timely submission and approval.
• Provide general administrative support, such as managing expenses, ordering office supplies, and managing any other administrative tasks as required.
• Scan, organize, and maintain electronic documents, files, and records, ensuring information is accurate, up-to-date, and easily accessible.
• Supports communication within the organization including drafting professional pieces of communication as needed.
• Provide a bridge for smooth communication between the executive team, business departments, and outside resources.
• Coordinating and prioritizing incoming communications, including emails, phone calls, and mail, ensuring that urgent matters are addressed promptly.
• Managing special projects and initiatives as assigned by executives, ensuring timely completion and delivery.
• Perform other tasks as assigned by management.

Qualifications:

• Bachelor’s degree.
• Minimum 5 years of experience supporting high level executives.
• Must be able to speak Chinese.
• Excellent organization, analytical, written, and oral communications skills.
• Strong time management skills and the ability to multi-task and prioritize in a fast-paced environment, while exercising sound judgement.
• Ability to think creatively and strategically to solve complex problems.
• Candidates must be self-motivated, customer service oriented, and eager to ensure the success of the team.
• Ability to function independently, with minimal supervision, and thrive within a fast-paced and sometimes ambiguous environment.
• Excellent computer knowledge, advanced Microsoft Office proficiency.
• Ability to maintain professionalism and confidentiality in all interactions.