Company Overview:

Join our dynamic team at Milano, a leading Jewelry Retail and E-commerce company dedicated to providing exquisite jewelry pieces and exceptional customer service. We pride ourselves on our commitment to quality, innovation, and customer satisfaction.

Position Overview:

We are seeking a highly organized and detail-oriented Administrative Assistant to support our Executive team (CEO, President, and Vice President) in maintaining efficient administrative processes. The ideal candidate will thrive in a fast-paced environment, possess excellent communication skills, and demonstrate a passion for the jewelry industry.

Responsibilities:

• Provide administrative support to the operations team, including scheduling appointments, managing calendars, and organizing meetings.
• Sit in on meetings ensuring to take detailed notes for meeting summary.
• Managing Executive Inboxes to prioritize tasks and weekly objectives.
• Act as receptionist for Executive Team
• Manage/Assist with ad hoc projects and tasks assigned by the Executive Team
• Prepare, reconcile, and submit Expense Reports
• Prepare all travel arrangements, both domestic and international including flight, hotels etc.
• Assist Executive Team with all day-to-day responsibilities including miscellaneous personal tasks.
• Handle Administrative requirements for Executive Team
• Clerical duties such as filing, photocopying, and scanning documents.
• Accepting Incoming Mail
• Receive and greet visitors, direct them to the appropriate area.
• Provide visitors with water, coffee, or team when applicable.
• Act as a Personal Assistant to Executives as needed.

About You:

• Impeccable attention to detail always
• Problem solving mindset.
• Strong Communication and Note Taking Skills
• Flexible and agile
• Constantly anticipating needs while thinking 5 steps ahead
• Proactive self-starter constantly looking to solve problems and improve efficiencies.
• Team Player, no hesitation to complete any task given
• Must have the highest level of integrity and discretion in handling confidential information.
• Strong organizational and time management skills with the ability to prioritize tasks effectively.
• Passion for the jewelry industry and a desire to learn and grow within the company.

Requirements:

• 2 years of prior experience as a receptionist, Executive Assistant or Administration Assistant
• Bachelor’s Degree Preferred
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Windows and Adobe.

Job Type: Full-time

Pay: $60,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• Employee discount
• Health insurance
• Paid time off

Schedule:

• 10 hour shift
• 8 hour shift
• Monday to Friday

Work Location: In person