Description

KS Engineers, P.C. (KSE) is a mid-size engineering and construction management firm ranking in the ENR Top 500 for design and ENR Top 100 for construction management. We are headquartered in Newark, NJ, with regional offices in New York City and Newburgh, NY; Philadelphia and Pittsburgh, PA; Mount Laurel and Mount Arlington, NJ; and Rocky Hill, CT. The firm provides engineering, construction management, and land surveying services to both public and private sector clients. KSE offers a full range of employee benefits, including medical, dental and vision insurances, a 401(k) plan, paid time off, Flexible Spending Accounts (FSAs), long- and short-term disabilities, and term life insurance. KS Engineers, P.C. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Position: Administrative Assistant

Reports to: Project Manager

General Qualities:

- Skilled and detail-oriented Administrative Assistant to join our team. 

- Play a key role in supporting our office operations and ensuring the efficient management of administrative tasks.

- Highly organized, proficient in computer skills, and thrive in a fast-paced environment.

Key Responsibilities:

- Provide administrative support to construction manager and other construction management staff.

- Manage and organize high volumes of data with accuracy and efficiency.

- Create and format documents, spreadsheets, and presentations using MS Word, Excel, and PowerPoint.

- Coordinate meetings, appointments, and travel arrangements for staff members.

- Assist in maintaining office supplies and equipment inventory.

- Collect and maintain time sheets, expense reports, and other pertinent documents. 

- Serve as liaison between field office and company headquarters for administrative tasks

- Handle incoming calls, emails, and other correspondence in a professional manner.

- Assist with special projects and other tasks as assigned.

Requirements

Qualifications:

- High school diploma or equivalent; associate or bachelor's degree preferred.

- Proven experience as an administrative assistant or in a similar role.

- Excellent computer skills, including proficiency in MS Word, Excel, and PowerPoint.

- Experience in managing and organizing high volumes of data is highly desirable.

- Strong attention to detail and accuracy.

- Excellent communication and interpersonal skills.

- Ability to multitask and prioritize tasks effectively.

- Discretion and confidentiality when handling sensitive information.

KS Engineers, P.C. is an EOE/AA/VEV/Disabled Employer. KSE will not discriminate on the basis of race, color, religion, creed, sex, national origin, marital status, age, disability, veteran status, citizenship status, or other status protected by law.