Are you organized, detail-oriented, and thrive in a fast-paced environment? AlphaGraphics is seeking a diligent Administrative Assistant to join our team. As a leading printing company, we are committed to excellence in every aspect of our business, and we need someone who shares our dedication to quality and efficiency.
Job Responsibilities:
- Administrative Support: Provide administrative support to various departments within the company, including but not limited to answering phones, managing emails, scheduling appointments, and maintaining office supplies.
- Customer Service: Assist in providing exceptional customer service by responding to inquiries, resolving customer issues, and maintaining positive relationships with clients.
- Data Entry: Accurately input and update data in our systems, including client information, orders, and inventory records.
- Document Preparation: Assist in preparing and proofreading documents such as invoices, purchase orders, and reports.
- Filing and Organization: Maintain organized filing systems for both digital and physical documents to ensure easy retrieval and accessibility.
- Assist with Special Projects: Collaborate with team members on various projects as needed, providing administrative support and contributing to the successful completion of tasks.
Requirements:
- Previous Experience: Proven experience as an administrative assistant or in a similar role is preferred.
- Organizational Skills: Strong organizational skills with the ability to prioritize tasks and manage time effectively in a dynamic environment.
- Attention to Detail: Meticulous attention to detail to ensure accuracy in data entry, document preparation, and other administrative tasks.
- Communication Skills: Excellent written and verbal communication skills with the ability to interact professionally with clients and team members.
- Proficiency in MS Office: Familiarity with Microsoft Office Suite (Word, Excel, Outlook) and other relevant software applications.
- Adaptability: Ability to adapt to changing priorities and work effectively under pressure to meet deadlines.
- Team Player: Strong team player with a positive attitude and willingness to collaborate with colleagues to achieve common goals.
- Discretion: Ability to handle confidential information with discretion and professionalism.
Join our team and become an integral part of our success! If you are passionate about providing exceptional administrative support and contributing to a thriving printing company, we want to hear from you.