What You’ll Do

The Administrative Assistant will provide comprehensive white-glove administrative support to the Senior Leadership of Authentic. To be successful in the role, you should have exceptional intellectual capability and resourcefulness, with excellent communication skills. You should also be professional, responsive and above all service driven. The Administrative Assistant should have an organizational flair, a strong eye for detail, and act as a central liaison between Senior Leadership and Authentic teams.

What you’ll be working on

• Proactively manage and coordinate Senior Leaders calendar schedules.
• Coordinate all travel, domestically and internationally for Senior Leaders, including assisting with obtaining passports, visas with a knowledge of travel restrictions. Be available during off hours during international travel to assist with any adjustments that may arise.
• Manage and schedule all meetings, internal and external, including Zoom, Teams, in person and off site
• Manage and, where required, prepare communication follow-up to assure next step discussions, emails are scheduled in a timely manner to support
• Assist with preparing presentations for meetings and events
• Compile data using SalesForce and liaise weekly with Brand and Finance departments to assure data accuracy
• Collaborate with Brand and License partners on retail selling data
• Attend select meetings with key partners
• Manage weekly reporting (Executive Summary, Marketing Reporting, and Pipeline Summary)
• Acquire necessary signatures and process invoices for Senior Leaders
• Maintain expense reporting.
• Liaison and coordinate for VIP guests, clients and customers to ensure their experience is stellar.
• Ad Hoc duties as assigned.

Must Haves:

• Bachelor’s degree in Business Administration, Marketing, or related field
• 3 years experience supporting Leadership in the Lifestyle, Entertainment, or Media Industry. (preferably in a startup space)
• Ability to exercise independent judgement while handling multiple tasks.
• Must have the ability to partner with various functions and exercise a high level of care for the customer, internal team members, and people experiences
• Should have a continuous improvement mindset and strive improvements to processes, programs, and meetings.
• Proficient in MS Office (Word, Excel, PowerPoint, OneNote and Teams), Google Mail, Trello, Skype, Zoom, and SalesForce
• High degree of initiative, follow-through and organizational skills.
• Ability to maintain confidentiality surrounding company materials and information
• An "always-on" approach to work and your availability
• Previous executive level experience

Primary Location Salary Range:

$80,000 - $90,000