95 Administrative Assistant Jobs in Kansas, MO
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1
16th Circuit Court of Jackson County, Missouri
Kansas, MO | Full Time
$40k-51k (estimate)
2 Months Ago
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Jackson County, MO is Hiring an Administrative Assistant Near Kansas, MO
It's fun to work in a company where people truly BELIEVE in what they're doing!
We're committed to bringing passion and customer focus to the business.
HOURLY PAY RATE: $20.14
PAY GRADE: 105
WORK HOURS: 8:00 am- 5:00 pm /Monday thru Friday
POSITION PURPOSE AND EXAMPLES OF WORK:
To provide a variety of secretarial and administrative services to support the efficient operation of the Juvenile Assessment Center/JAC programs and services as directed by the Unit Manager.
MAJOR TASK STATEMENTS & REPRESENTATIVE ACTIVITIES
(Percentage of time):
50% Type, edit, prepare and maintain draft memos, reports, forms, letters, lists, articles, correspondence, and other materials.
50% Type, edit, prepare and maintain draft memos, reports, forms, letters, lists, articles, correspondence, and other materials.
- Assist in supporting the functions of the JAC programs and services.
- Serve as a frontline expert regarding JAC programs and services.
- Provide a brief overview of JAC services to clients and/or the public when necessary.
- Conduct pre-screening intake for care calls and walk-ins and refer cases to the appropriate staff member.
- Knowledgeable about overall Family Court operations.
- Follow company policies, procedures, and the code of ethics.
- Verify the status of youth through JIS to ensure the appropriateness of JAC services.
- Process requisitions, invoices, and/or purchase orders.
- Responsible for screening the public prior to accessing the building and directing them to the appropriate service area.
- Troubleshoot minor technical issues related to office equipment and report major concerns to the IT department at the request of the supervisor.
- Maintain inventory, and order office supplies when needed.
- Keep accounting and reconciliation records of minor budgetary transactions (i.e., gift cards).
- Draft and/or type a variety of memos, reports, forms, letters, and other correspondence for the supervisor.
- May transcribe letters, correspondence, etc., or take minutes at meetings.
- Prepare and send out informative messages for the department/unit or all employees.
- Enter/update data in the computer; generate various lists, letters, and/or reports from the computer.
- Maintain various records of department activities, including billings, deposits, work orders, office repairs, receipting checks, and time sheets.
- Prepare and maintain a variety of reports, including routine financial and departmental reports.
- Perform related work as required including but not limited to serving on teams/committees as assigned, cross-training for other jobs as assigned, and working on special projects as assigned.
35% Provide customer service and perform related administrative secretarial duties.
- Answer phone calls and assist callers in a timely manner.
- Provide excellent customer service and demonstrate professional decorum at all times.
- Draft and/or type a variety of memos, reports, forms, letters, and other correspondence for the supervisor.
15% Maintain filing system; sort and distribute various materials.
- Maintain filing system for the department, including correspondence and other filings.
- Sort and distribute incoming mail.
- Copy and distribute documents, memos, reports, letters, and other correspondence.
SUPERVISION OF: None.
SUPERVISION BY: The director or Supervisor of the unit to which the employee is assigned provides direct supervision.
SUPERVISION BY: The director or Supervisor of the unit to which the employee is assigned provides direct supervision.
SERVICE RESPONSIBILITY:
INTERNAL: All levels of staff; personnel and other individuals specific to the area of assignment.
EXTERNAL: General public. Responds to requests for routine services. Responsible to ensure quality and timely delivery.
INTERNAL: All levels of staff; personnel and other individuals specific to the area of assignment.
EXTERNAL: General public. Responds to requests for routine services. Responsible to ensure quality and timely delivery.
PRIMARY EQUIPMENT, TOOLS & MATERIALS USED: Computer, telephone, copier/printer/scanner/fax, court orders, and various reports and forms – computer generated or handwritten.
MINIMUM EDUCATION AND EXPERIENCE:
(Education above the minimum stated may be substituted on a year-for-year basis for the required general experience; experience above the minimum stated may be substituted on a year-for-year basis for the required education.)
EDUCATION: High school diploma or equivalent; business or other secretarial courses beneficial.
EXPERIENCE: Two years of secretarial/administrative experience.
(Education above the minimum stated may be substituted on a year-for-year basis for the required general experience; experience above the minimum stated may be substituted on a year-for-year basis for the required education.)
EDUCATION: High school diploma or equivalent; business or other secretarial courses beneficial.
EXPERIENCE: Two years of secretarial/administrative experience.
SPECIAL REQUIREMENTS:
- Must submit to and pass a criminal background check as prescribed by Courts.
- Sex offender registry check and MO & KS child abuse and neglect checks.
- All applicants for this position are subject to testing for illegal drug use prior to appointment.
- Employees in this position are subject to random and reasonable suspicion testing for illegal drug use.
KNOWLEDGE, SKILLS & ABILITIES:
- Knowledge of business English, spelling, and punctuation.
- Considerable knowledge of secretarial practices and procedures.
- Ability to recognize, investigate, and analyze a variety of administrative problems and devise effective solutions.
- Knowledge of arithmetic and basic financial record keeping.
- Knowledge of word processing, spreadsheets, and personal computers.
- Ability to organize a variety of demands on time.
- Ability to work independently with minimal supervision.
- Ability to work effectively in a fast-paced environment and to deal efficiently with interruptions while accurately completing detailed work within tight deadlines.
- Ability to compile and maintain accurate records.
- Ability to communicate effectively with others, both orally and in writing.
- Ability to follow both oral and written instructions.
- Ability to work with confidential information.
- Ability to maintain administrative, and general records and to prepare complete and logical reports from those records.
- Ability to work and relate in a positive fashion toward individuals from diverse backgrounds and maintain effective working relationships.
- Skilled in the operation of standard computer software and office machines including computers, typewriters, and Dictaphones; excellent telephone skills.
- Skill in typing 50 WPM.
The information contained herein is not intended to be an all-inclusive list of duties and responsibilities of the job; other tasks may be assigned. The area to which the job is assigned will govern which duties apply.
Management reserves the right to amend and change responsibilities, work shift/schedule, facility, or department to meet business and organizational needs as necessary, including, but not limited to the re-assignment of employees and positions, elimination of positions, and opening, moving, or closing of facilities and units.
This job description does not include specific physical requirements necessary to perform the job, such as carrying, standing, and lifting. Such requirements vary from position to position and may be determined by the appointing authority.
If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!
Job Summary
JOB TYPE
Full Time
SALARY
$43k-54k (estimate)
POST DATE
03/25/2024
EXPIRATION DATE
07/20/2024
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