Job Posting OPEN
Administrative Assistant - KCFO
Administrative Assistant
We are looking for an Administrative Assistant to join our team in Kansas City, MO. This position is full-time, non-exempt, located on-site at the Kansas City Field Office (KCFO) .
Compensation: $18.07 - $20.07 with a generous benefits package!
Scope of Work
The Administrative Assistant shall provide office support for the NNSA/KCFO performing administrative tasks in functional areas such as correspondence processing, travel coordination, human resources, records management, and general office administration. The employee shall provide daily administrative support which includes but is not limited to the following activities:
Use various software applications for word processing, data entry, composing, preparing correspondence and briefings, reports and graphic presentations.
Prepare travel authorizations including worksheets, vouchers, receipts, etc. within two days of each request that is submitted.
Prepare letters, memos, reports, briefings and graphic presentations as required in proper correspondence format based upon KCFO staff input and approved Correspondence Guidelines.
Review documents for KCFO managers and staff for coordination or concurrence, and for accuracy and conformance with style, format, or procedural requirements and guidelines.
Track, file, scan and enter official records and capture all assigned incoming and outgoing correspondence.
Receive visitors, screen calls and refer inquiries to the appropriate person.
Establish and/or maintain office files and databases, including electronic data files consistent with standard file storage/structure methodologies and NNSA/KCFO policies and procedures.
Support the management of office filing and record systems. File physical and electronic records as needed.
Provide assistance in preparing meetings or conferences and setting up telephone conferences.
Coordinate conference room reservations, arrangements and setups.
Develop and maintain administrative database systems such as contact lists and shared calendars.
Coordinate conference room reservations, arrangements and setups.
Develop and maintain administrative database systems such as contact lists and shared calendars.
Maintain KCFO management calendars.
Establishment and/or maintenance of databases, spreadsheets and tracking systems, to include but not limited to the data entry of the Annual Master Assessment Schedule.
Facsimile receipt and distribution; document reproduction and distribution.
Ensure correspondence is route to the appropriate KCFO organization.
Follow KCFO filing and records management guidelines.
Severs as the focal point for all incoming and outgoing KCFO correspondence.
Initial Mail Receipt and Internal mail distribution. Preparation and distribution of external mail. More duties involving classified mail.
Other duties as assigned.
Qualifications
A minimum of 5 years' of relevant experience in administrative/clerical field.
Proficient in using Microsoft suite applications and other systems (to include Assurx and Concur).
Security Clearance
The ability to obtain and maintain a DOE Security Clearance - Secret, Top Secret, L or Q is required.
Background Check and Screenings
A pre-employment drug screening and background review that includes checks of personal references, credit, law enforcement records, and employment/education verification is required.
Benefits
We take pride in promoting a healthy work-life balance, family-friendly benefits, servant leadership, team values and professional growth. Our competitive benefits package includes:
Medical Insurance - 100% company paid premiums for employees
Dental and Vision Insurance
401k plan with company match
Paid time off 24 hours of paid community service a year!
Up to 4 weeks paid time off a year
10 paid floating holidays
Life insurance, short- and long-term disability
Employee Assistance Program (EAP)
Professional development opportunities
JG Management Systems, Inc (JGMS)
Ethically minded, mission driven.
We provide applied technology, engineering, science, and management services to government and private sector clients nationwide. As a diverse team of professionals, we are focused on meeting the needs of our clients and following through with real solutions that effectively and efficiently meet all budgetary and scheduling requirements. As a member of the team, you will be involved in a growing, dynamic organization that is developing new client solutions to benefit our environment and economy.
Equal Opportunity Employer
J.G. Management Systems, Inc (JGMS) is dedicated to the principles of equal employment opportunity (EEO) in any term, condition, or privilege of employment. The Company prohibits unlawful discrimination against applicants or employees on the basis of age (40 and over), race, color, religion, national origin, disability, genetic information, sexual identity, sexual orientation, pregnancy, veteran status, martial status, or any other status protected by federal, state or local laws. This policy applies to all applicants, employees, including managers, supervisors, co-workers, and non-employees such as customers, clients, vendors, consultants, or any other entity in professional contact with the Company.
If you are an individual with a disability and need assistance completing the online application, please call (970) 254-1354. Alternatively, an email may be sent to HR@JgmsInc.com with the subject line 'Applicant Accommodation' in the email.