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Administrative Assistant

Chandler, AZ | Full Time

Job Description

Job Description

This position is located in Chandler, AZ on-site


Job Summary: ( Candidate must have extensive experience with Excel Vlookups and Pivot tables)

The Administrative Assistant is the administrative person for assigned project(s). The Administrative Assistant ensures that all administrative duties associated with contracted work are carried out in accordance with contractual obligations and in concert with the Company’s requirements, including but not limited to, safety, quality, management and financial performance requirements. All aspects of the assigned work must be carried out as efficiently as possible with respect to word processing, general filing, timekeeping, records management, correspondence, project financial records, submission of required documents for billing, invoicing, purchasing and general verification of records to achieve Company performance and customer delivery goals.

Job Duties and Responsibilities:

  • The Administrative Assistant will own the Special Systems labor schedule.
  • The Administrative Assistant will communicate regularly with Project Mangers as administrative support.
  • The Administrative Assistant will work with other departments as needed to complete all tasks assigned.
  • The Administrative Assistant will work to open, close and track projects.
  • The Administrative Assistant will take notes at meetings.
  • The Administrative Assistant must have the ability to adapt to a fast-paced environment.
  • The Administrative Assistant must have the ability to organize and prioritize.
  • The Administrative Assistant will perform other duties as assigned.





 Physical and Mental Requirements: 


  • Must be extremely well-organized and able to prioritize.
  • Must be self-motivated, positive in approach, professional and help to create, develop and implement process improvement(s). 
  • Must promote the Company culture and mission to all employees, vendors, clients and business partners. 
  • Must possess proven problem solving skills, critical thinking skills and the ability to effectively read, write and give oral direction(s) to project personnel. 
  • Must have proven mid skill level to interpret project documents, including but not limited to, timesheets, spreadsheets and billing documents. 
  • Must be able to travel within branch territory and/or regional territory as needed
  • Must possess the ability to learn Company and customer project management systems.



Education, Certification, License, and Skill Requirements: • Must possess at least a High School diploma or GED equivalency. • Must have some experience in customer interface, such as liaison between the customer and the Company. • Must possess a minimum of three (3) years working experience. • Must have a minimum of two (2) years experience in a related telecommunications or construction administrative position. • Must be proficient with Microsoft Office (Word, Excel and MS Project). • Must be able to effectively operate office equipment and computing devices commonly used in the industry. • Must meet Company minimum driving standards. • Must be able to manage multiple tasks/projects simultaneously. • Must have demonstrated verifiable ability to identify a project, create a project filing system, develop detailed associated administrative tasks and manage these for project final record        keeping and audit.

Minimum Years of Experience


License Required


Minimum Education

High School


IES is a national provider of industrial products and infrastructure services to a variety of end markets, including electrical, mechanical and communications contracting solutions for the commercial, industrial, residential and renewable energy markets. IES is publicly traded on NASDAQ under the symbol IESC. As of the end of IES’s 2020 fiscal year ending September 30, 2020, IES produced over $1.19 billion in revenue and employed over 5000 employees at over 79 domestic locations across the United States. IES is an Equal Employment Opportunity Employer: Minorities, Females. Gender Identity, Sexual Orientation, Individuals with Disabilities, Protected Veterans Encouraged to Apply.


From office buildings to wind farms, industrial complexes to housing developments, our employees and design professionals design, build, and maintain the systems that empower lives. 

  • Our commitment to our employees is reflected by our actions: 
  • Safety is Priority One – and our record shows it
  • Competitive Pay
  • Company 401K plan with Employer Contribution Match
  • Company Paid Time Off
  • Company Paid Life Insurance
  • Choice of Medical Coverage including Prescription and  Short Term Disability Plans
  • Choice of Dental and Vision Coverage
  • Optional Long-term Disability, Critical Illness, Accident, Legal and Pet Coverage
  • Auto and Home Insurance Discount Programs

EEO Statement

PLEASE NO AGENCY CALLS. NOTE TO ALL AGENCIES: Any unsolicited agency resumes or agency represented candidates that are presented to any IES employee without first having a signed contract between that agency and the IES Talent Acquisition organization will become the property of IES and no fees will be paid.


EEO & Affirmative Action

The IES policy on equal employment opportunity prohibits discrimination based on race, color, religion, national origin, sex, age, gender identity, sexual orientation, individuals with disabilities, protected veterans, or any other protected status or characteristic. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment, and also states that retaliation against any employee who files a complaint regarding possible violations of this policy will not be tolerated. IES is also committed to taking affirmative steps to promote the employment of minorities, women, individuals with disabilities, and protected veterans. IES develops affirmative action programs to support its commitment to equal employment opportunity, consistent with company policy and the company’s obligations as a contractor to the United States government. 


View Your Equal Employment Opportunity rights under the law. "EEO is the Law" poster | "EEO is the Law" poster supplement


View IES' policy on Pay Transparency Pay Transparency NonDiscrimination Poster


Disability Accommodation

IES is an Equal Opportunity/Affirmative Action Employer. IES provides reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Assistance Act of 1974 and Title I of the Americans with Disabilities Act of 1990. Applicants who need accommodation in the job application process should contact the IES corporate office at (713) 860-1500 or any IES office to request assistance.


IES Participates in E-Verify


E-Verify Information




Right to Work



Company Overview

  • Website
  • Headquarters OREGON CITY, OR
  • Size 1,000 - 3,000
  • Founded 1998
  • Type
  • Revenue $500M - $1B
  • Industry Telecom
  • About ies communications
  • IES Communications a division of IES (NASDAQ: IESC) provides each client with a team of highly qualified dedicated professionals that deliver superior quality and cost effective solutions. IES Communications is an industry leading provider of Information Transport Systems. IES Communications prides itself in delivering next generation ITS solutions including, Data Center Design Build Services, Network Hardware, DAS, Wireless, On-site Server Installation, Rack PDU's, DCIM, Data Center Integration Services and complete turnkey design and delivery of cabling infrastructures. IES Communications al ... so provides special system services that include, Audio Visual Design Installation, Security Camera Systems, and Life Safety Systems. IES deploys a superior maintenance and services department that can provide your company customized plans to meet all your needs. . ABOUT IES The IES Communications story began in 1998 when IES Commercial acquired a handful of the best - and safest - contracting companies in the country. These companies came together to combine their vast institutional knowledge, expertise and leadership to create a national electrical and communications service provider with national capabilities. Now more than a decade later, IES Communications is building on the rich history of its founding companies to provide premier services to meet all types of building infrastructure needs. Investor Info: For information on IES Corporate visit For sales and general info contact: IES Communications 800.792.8835 or email More

Skills for Administrative Assistant

The job skills required for Administrative Assistant include Microsoft Office, Office equipment, Problem Solving, Billing, Word Processing,and Self motivated etc. Having related job skills and expertise will give you an advantage when applying to be an Administrative Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Administrative Assistant. Select any job title you are interested in and start to search job requirements.

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Career Path for Administrative Assistant

The following is the career advancement route for Administrative Assistant positions, which can be used as a reference in future career path planning. As an Administrative Assistant, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Administrative Assistant. You can explore the career advancement for an Administrative Assistant below and select your interested title to get hiring information.