Gummi World is looking for an Administrative Assistant to join our amazing team in our Chandler office. We are looking for a rock star who is positive and embraces diversity. The Administrative Assistant is responsible for overseeing the general administrative functions, while providing clerical and administrative support in the office.

The ideal candidate will have prior administrative experience working in an office supporting multiple levels of employees. He/she will greet visitors and should present an accessible and approachable tone as well as have excellent communication skills. The ideal candidate has a healthy initiative and can anticipate needs.

Responsibilities: 

• Assists clerical and support staff with their assigned duties, particularly when more advanced, skilled, or sensitive work is required.
• Performs or facilitates maintenance of office equipment including cleaning, maintenance, and repairs.
• Directs office activities and functions to maintain efficiency and compliance with company policies.
• Prepares agendas, makes travel arrangements, and maintains calendars for senior management.
• Oversees telephone services, email correspondence, and mail distribution.
• Maintains office supplies inventory.
• Maintains records, documentation, and files, particularly more complex or sensitive files such as employee files.
• Performs other related duties as assigned.

Required Skills/Abilities:

• Excellent organizational skills and attention to detail.
• Excellent verbal and communication skills.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong supervisory and leadership skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to function well in a high-paced and at times stressful environment.
• Basic understanding of how to operate standard business equipment.
• Familiarity with QuickBooks (Entry to mid-level)
• Proficient with Microsoft Office Suite or related software.

Requirements:

• A high school diploma or equivalent is required; Associate degree or 60 hours of college preferred.
• Five to six years of previous office management experience
• Superb communication skills
• Knowledge and practice of soft skills
• Bilingual in Spanish a plus

About Gummi World:

• Gummi World is a manufacturer of nutraceuticals dedicated to health and wellness. Our employees enjoy a work culture that promotes diversity, teamwork and excellence. 
• Gummi World benefits include employer paid health care, paid time off and other perks.
• Employees can also take advantage of casual dress code, free parking and growth opportunities.