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HHMI is focused on supporting and moving science forward in a variety of different ways ranging from conducting basic biomedical research, empowering educators, inspiring students, developing the next generation of scientists - even stretching into film and media production.

Our Headquarters is in the greater Washington, DC metro area and is home to over 300 employees with expertise in investments , communications, digital production, biomedical sciences, and everything in between.

The work housed here supports and augments the groundbreaking research conducted in HHMI labs across the nation. As HHMI scientists continue to push boundaries in laboratories and classrooms, you can be sure that your contributions while working here are making a difference.

We are always open to finding self-motivated and highly organized Administrative Assistant candidates for potential opportunities within our labs in the University of Washington area.

The best candidates will be passionate about providing top notch administrative support for our Investigators and helping to foster a warm and welcoming lab environment.

A keen eye for details and desire to provide excellent customer service are vital for success, and this role is best fit for someone who is a self-starter and proactive in their support style.

Applications are accepted on a rolling basis. You will be contacted by a member of our Recruitment team if your skills and experience appear to be a match when a role opens.

Summary : Support Investigator and research staff by providing analytical and specialized administrative support through performance of wide range of advanced administrative duties.

Duties and tasks are complex in nature where considerable judgment, independent action and a high degree of initiative are required in resolving issues and making recommendations.

Work is performed under limited supervision. Acts independently to determine methods and procedures on new assignments. Performs administrative duties in areas such as budget preparation, monitoring, and control, grant and manuscript preparation and special projects.

Collect and prepare information in support of the Science Operations Office (SOO) or laboratory operations.

Essential Duties and Responsibilities

Perform complex document preparation assignments. Compose, proofread, research, and compile letters and / or special reports.

Conduct library research. Review and edit written materials such as publications or manuscripts from draft form.

Maintain office calendar. Schedule and coordinate meetings, committee activities, conferences, and special events.

Coordinate activities between department and host institution and other outside parties.

Respond to inquiries and resolve issues within established policies and guidelines. Recognize when to escalate resolution to superiors.

Maintain records of Institute policies and procedures and communicate changes to appropriate personnel.

Collect and assemble data used in preparation of SOO or laboratory budget. Implement approved budgets and monitor expenditures of funds;

review monthly budget reports and investigate variances.

Make travel arrangements and appointments.

May assist in office space and facilities planning; make recommendations for changes; maintain inventory of furniture and equipment.

May assist in arranging repairs on equipment.

In addition to the duties specifically identified by this job description, the position will include other duties if and as assigned by the direct supervisor or others with supervisory authority over this position.

Scope

Influences short to intermediate range and limited scope activities. Contributes to and shares in the results of the lab.

Errors, though potentially significant, are usually contained within control systems and thus are limited in impact.

Establishes goals and schedules work to meet those goals.

Actively contributes information and opinions to formal and informal problem-solving process.

May train others in specialized tasks within their own area of expertise.

Qualifications

Education

Associate degree; or an equivalent combination of education and related work experience

Experience

Four or more years of increasingly responsible administrative experience. Experience working in a research environment preferred

Skills and Abilities

Proficient in Microsoft office suite, as well as being skilled in the use of office equipment.

Ability to communicate required information, draft routine correspondence, and basic reports, keep accurate records of work performed

Generally experienced in job duties and in the principles and practices associated with those duties with an understanding of the underlying principles.

Fully understands their role in the laboratory and in related units as well as understanding how the job relates to the organization.

Ability to learn tasks independently and to apply experience to develop new techniques. Actively seeks opportunities to increase skills and expertise.

Remains technically and administratively current in job.

Physical Requirements :

• Remaining in a normal seated or standing position for extended periods of time; reaching and grasping by extending hand(s) or arm(s);
• dexterity to manipulate objects with fingers, for example using a keyboard; communication skills using the spoken word; ability to see and hear within normal parameters;

ability to move about workspace. The position requires mobility, including the ability to move materials weighing up to several pounds (such as a laptop computer or tablet).

Persons with disabilities may be able to perform the essential duties of this position with reasonable accommodation. Requests for reasonable accommodation will be evaluated on an individual basis.

Please Note :

This job description sets forth the job's principal duties, responsibilities, and requirements; it should not be construed as an exhaustive statement, however.

Unless they begin with the word "may," the Essential Duties and Responsibilities described above are "essential functions" of the job, as defined by the Americans with Disabilities Act.

Compensation Range :

Pay Type : Annual

HHMI's salary structure is developed based on relevant job market data. HHMI considers a candidate's education, previous experiences, knowledge, skills and abilities, as well as internal equity when making job offers.

Typically, a new hire for this position in this location is compensated between the minimum and the midpoint of the salary range.

Compensation and Benefits

Our employees are compensated from a total rewards perspective in many ways for their contributions to our mission, including competitive pay, exceptional health benefits, retirement plans, time off, and a range of recognition and wellness programs.

Visit our Benefits at HHMI site to learn more.

HHMI is an Equal Opportunity Employer

Last updated : 2024-02-25