Team Hogan is searching for an organized, quick thinking, positive individual to manage one office location in east Orlando.

• Administrative:
• Act as a key holder and maintain overall organization within the office.
• Order materials and supplies, including pickup of sod, plants, and irrigation materials for scheduled jobs.
• Handle bookkeeping tasks, including payroll, invoicing for irrigation and lawn & pest services, and bank reconciliation using QuickBooks.
• Provide customer service by responding to emails, phone calls, voicemails, text messages, and managing online platforms like Google Local Services, HomeAdvisor, and Angie's List.
• Contact builders and property managers to be included in their Preferred Vendor lists and complete necessary paperwork.
• Send estimate and quote emails to potential clients
• Errands Could be anything from picking up materials for staff, checking Po Box to running to the store
• Develop and maintain organized Excel spreadsheets for efficient record-keeping.
• Office Management:
• Utilize QuickBooks Online and CRM services, such as ServiceTitan, for financial management, invoicing, and customer relationship management.
• Handle general office tasks, including filing, answering calls, and overseeing day-to-day operations.
• Collaborate with team members for effective communication and coordination.
• Social Media Management:
• Develop and implement social media strategies across platforms such as Instagram, Facebook, TikTok, YouTube, Twitter, and LinkedIn.
• Create engaging content using digital photography and drone work to enhance the company's online presence.
• Utilize Hootsuite or similar tools for scheduling and managing social media content.
• Monitor social media trends, industry news, and competitor activity.
• Engage with followers, respond to comments, and foster a positive online community.
• Track and analyze social media metrics to assess the effectiveness of campaigns.

Qualifications:

• Strong organizational skills and proficiency in QuickBooks, CRM systems, and social media platforms.
• Excellent communication skills for customer interactions, office management, and social media engagement.
• Ability to multitask and prioritize effectively.
• Background in digital photography and drone work for creating visually appealing content.
• Previous experience in administrative, office management, and social media roles.

Feel free to make any adjustments or add specific details according to your preferences. If you have any further requirements or changes, please let me know!

Organize and develop Office Systems

QuickBooks Online

Scheduling Irrigation as well as Lawn & Pest appointments utilizing CRM system Service Titan

Billing clients

Sending estimates

Managing Social Media & daily postings on FB IG Linkedin YouTube Tik Tok Twitter etc

Check us out and follow @hoganlandscapes

Take Photography & Video of jobs

Contacting Home Builders, Real Estate Agents and Property Managers through phone calls email and social media commenting/messaging

Ordering Materials for jobs

Answering Incoming Phone Calls

Returning All Missed Calls

Running Errands & Completing Different Tasks

Filing

Inventory & Whs management

We are a seasonal business and this individual must be quick on there feet as well as a task completer

Job Type: Full-time

Pay: $1.00 - $99.00 per hour

Expected hours: 25 – 45 per week

Schedule:

• 8 hour shift

Experience:

• Office Managers: 1 year (Preferred)
• Administrative experience: 1 year (Preferred)
• Microsoft Office: 1 year (Required)

Work Location: In person