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Executive Assistant - AdventHealth - University

Location Address: 671 Winyah Drive, Orlando, 32803

Top Reasons to work at AdventHealth – University

• Benefits from Day One
• Paid Days Off from Day One

Work Hours/Shift: Monday – Friday FT Day Shift

You Will Be Responsible For:

Demonstrates, through behavior, AdventHealth’s core values of Integrity, Compassion, Balance, Excellence, Stewardship, and Teamwork.

• Manages calendar for Leader(s), scheduling meetings and appointments, and coordinates travel arrangements including lodging, air/land, transportation, event registration, etc.
• Answers/screens incoming calls, taking messages and routing calls as appropriate. Retrieves voice messages as requested. Greets and assists visitors. Professionally represents Leader(s) and AdventHealth in all communications and as requested at meetings, events, etc. Communicates effectively and appropriately based on visitor needs and age level.
• Provides administrative and secretarial support including opening and disbursing Leader’s incoming/outgoing mail; completing correspondence duties including composing and editing letters, memos and other correspondence; preparing expense reports, PAVs, and supply orders; preparing and updating presentations, spreadsheets, etc.; maintaining files and records, equipment, etc.
• Schedules and organizes meetings and events, both on- and off-site; orders provisions as appropriate, prepares agendas and takes/transcribes meeting minutes, distributing as appropriate.
• May assist with budget tracking, contracts, etc.
• May serve as committee member and/or lead/supervise various work teams including other administrative staff.

What You Will Need:

Required:

• Two years’ minimum experience as an administrative or executive assistant, secretary, or other higher level administrative/office support role,

OR

• Two years of related business or other administrative experience
• Ability to communicate and interact effectively and professionally with diverse populations, individually or as a team member, both in verbal and written communications
• Excellent computer skills in word processing, spreadsheets, and databases, using programs such as Microsoft Outlook, Word, PowerPoint, Excel, Access, etc.
• Self-motivated, with flexibility to multitask and prioritize in a stressful, fast-paced environment

Preferred:

• Associate degree in secretarial science or business, and two years’ executive office/secretarial work experience
• Event planning/coordination experience
• Certified Administrative Professional (CAP)
• Basic accounting, legal and/or contract administration knowledge
• AdventHealth/AHS Support system

Job Summary:

Position level is based on reporting structure (see “Reports To” above, referenced below as “Leader”). Supports Leader(s) as direct executive assistant, with responsibilities including calendaring, travel arrangements, correspondence, and other administrative functions. Will professionally represent Leader as requested and in all associated responsibilities. Actively participates in outstanding customer service and accepts responsibility in maintaining relationships that are equally respectful to all.