University of Utah

in Salt Lake City, UT

Type: Full-Time
Salary: $18.41 - $26.73
Posted: 03/18/2024
Category: Administrative Assistants

Job Summary
Job Summary:
The Division of Pediatric Critical Care Utah Data Coordinating Center at the University of Utah
School of Medicine has an immediate opening for an Administrative Assistant. This is an
exciting opportunity to serve as an Administrative Assistant for the NIH funded HEAL (Helping
End Addiction Long Term) Pain Management Effectiveness Research Network (ERN). This broad
research effort seeks to improve pain care by enhancing understanding about chronic pain as
well as by accelerating and improving pain therapeutics development. Help play a part in
solving the nation's opioid crisis! This Administrative Assistant position provides opportunities
to work with a high functioning, cutting edge team that will study, understand and improve multicenter translational research.
Responsibilities
Job Duties:
1. Serves as an administrative contact for the Utah HEAL.
2. Schedules and coordinates webinars, teleconferences, meetings, appointments and
travel arrangements for HEAL Managers and Staff.
3. Creates and maintains organized files in electronic communication system.
4. Prepares agendas and takes minutes at weekly meetings and teleconferences.
5. Assists with business planning and goal setting.
6. Assists in preparing reports on network status and progress for management and
federal partners National Center for Advancing Translational Sciences (NCATS).
7. Works closely with the leadership in completing all administrative requests including but
not limited to corresponding with members of the Utah team and taking care of their
administrative needs.
8. Maintain budget reports, reconcile accounts and prepare expenditure statements
9. Collects, organizes and analyzes data for specialized reports.
10. Coordinates the collection and preparation of operating reports.
11. Assists with the implementation of SOPs and University policies and procedures.
12. Provides administrative support to leadership by scheduling appointments, coordinating
meetings and conferences and maintaining and ordering office supplies.
13. Support in creating, monitoring and maintaining annual reporting lists, i.e. manuscripts
published and submitted, web-based products created, and presentations
14. Support in the creation and production of study guides, manuals, newsletters and
patient study files
Disclaimer:
This job description has been designed to indicate the general nature and level of work
performed by employees within this classification. It is not designed to contain or be
interpreted as a comprehensive inventory of all duties, responsibilities and qualifications
required of employees assigned to the job.
Minimum Qualifications
Associate degree in business or equivalency (one year of education can be substituted for two years of related work experience) and three years full-time secretarial experience required. Demonstrated human relations and effective written and verbal communication skills required. Knowledge of basic bookkeeping practices and direct supervisory experience preferred.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Preferences:

• Strong coordination, attention to details, and organizational skills required to prioritize

conflicting deadlines.

• Proficiency in MS Word, MS Excel, MS Outlook and Adobe Suite.
• Excellent judgment and exceptional communication skills needed as significant

interaction will be required with federal program staff, network investigators and Utah
staff.

• The ability to quickly learn new technology.
• Three years full-time hands-on administrative support experience preferred.
• Demonstrated ability to work independently, analyze and make decisions related to

program content.
Applicants will be screened according to preferences.
Special Instructions
Requisition Number: PRN37978B
Full Time or Part Time? Full Time
Work Schedule Summary: Monday - Friday, 8:00am - 5:00pm. Hybrid or remote working option available depending on departmental needs.
Department: 00848 - Pediatric Administration
Location: Campus
Pay Rate Range: $18.41 - $26.73
Close Date:
Open Until Filled: Yes
To apply, visit https://utah.peopleadmin.com/postings/161977
jeid-89ddde8627a79f489c70daae667a9394