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Executive Assistant to CEO
(Bilingual: Hebrew)
THE OPPORTUNITY About GY Properties
GY Properties is a U.S. real estate company headquartered in Philadelphia, PA, specializing in acquisition, development, construction and in-house management of multifamily residential properties and high-end residential condominiums. GY Properties has been doing business for more than 25 years in the Philadelphia region.
At GY Properties our mission is to create homes and communities by focusing on location, wellness, and innovation for our residents and investors. Our core values include treating our residents, employees, and investors with respect and honesty, being accountable, innovating, and working together inclusively.
POSITION SUMMARY
In support our companys CEO, the Executive Assistants responsibilities will include managing calendars, making travel arrangements, and preparing meeting minutes. To be successful in this role, you should be well-organized, have great time management skills, be able to act without guidance, and will ideally be fluent in written and spoken Hebrew. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to the CEO and other partners.
RESPONSIBILITIES
Act as the point of contact among CEO and partners, employees, investors, and other external stakeholders.
Manage sensitive matters with a high level of confidentiality and discretion.
Manage information flow in a timely and accurate manner.
Answer telephones and act as receptionist for the Executive Office.
Responsible for calendar management, including scheduling and arranging meetings /appointments, travel, and lodging.
Take accurate and comprehensive minutes during meetings.
Track and manage deadlines, budgets, and other project-related details.
Coordinate with Office Manager for meeting locations and supply needs.
Track daily expenses and prepare weekly, monthly or quarterly reports.
Format or draft information for internal and external communication memos, emails, presentations, reports.
Organize and maintain the CEO filing systems, paper and virtual.
Email: Delete spam and junk mail each day and direct CEO's attention to any emails that need to be addressed.
Other assistant responsibilities as assigned.
REQUIREMENTS
Adherence to the Companys mission and values in all aspects of job performance.
Work experience as an Executive Assistant, Personal Assistant or similar high-level support role.
Excellent MS Office knowledge.
Outstanding organizational and time management skills.
Strong analytical thinking and initiative.
Familiarity with office tools and equipment (e.g. e-calendars, scanners and printers), and ability to perform basic troubleshooting.
Excellent verbal and written communication skills.
Discretion and confidentiality.
High School diploma.
Personal Assistant (PA) diploma or certification is a plus.
COVID CONSIDERATIONS: Other than religious or medical exemptions, we require employees to be vaccinated for COVID-19.
LANGUAGES: English, Hebrew
JOB TYPE: Full-time
MISSION STATEMENT:?GY Properties creates homes and communities by focusing on location, wellness, and innovation for our residents and investors.
Full Time
Investment Management
$74k-94k (estimate)
10/23/2023
05/04/2024
gy-properties.com
Philadelphia, PA
<25
Investment Management
The job skills required for Executive Assistant include Scheduling, Presentation, Time Management, Written Communication, Confidentiality, etc. Having related job skills and expertise will give you an advantage when applying to be an Executive Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Executive Assistant. Select any job title you are interested in and start to search job requirements.
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