Position Objective: Provide services as a Project Manager (Commercial Art and Graphic Design) in support of the overall functions of the Office of the Director (OD) within the National Institutes of Health (NIH). Under this task order, the contractor will independently provide support services to satisfy the overall operational objectives of the Office of Research Services. The primary objective is to provide services and deliverables through performance of support services.

Duties and Responsibilities:

• Design event posters, publications, signage and brochures for assigned projects. 1
• Execute the various phases of the project per required government approval, the purpose of the project, the audience to be reached, and the budget.
• Consult with staff about the nature of the project being undertaken. 5
• Advise how the project will be carried out, plan production, set priorities and determine style to be used.
• Advise type of visual materials that are needed, the purpose of the project, the audience to be reached, and the budget for the project. 4
• Collaborate in all aspects of design conception and implementation. 2
• Meet with clients as required.
• Maintain daily calendar and track projects; process and track work requests using ScheduAll.
• Maintain organized signature file.
• Maintain database per job request documenting job status, budget, and billing. 3
• Monitor Front/Customer Service Office; handle customer requests and/or questions for
• design and production services as needed.
• Creates project in designated project management software and ensure all necessary staff have access.
• Recommend and support routine project management meetings, updates and prepare a variety of status reports and dashboards.
• Support internal resources plan and implement activities in support of project in accordance with project priorities and schedule.
• Track project expenditures against approved project budget and report risks to project owners.
• Conduct project-related activities, including developing needed materials, power-point presentations, arranging discussions, and facilitating interactions.
• Coordinate, track and complete action items and report progress to project owners.
• Prepare progress reports, summaries, descriptions, and other materials to communicate with internal and external stakeholders.
• Create and maintain comprehensive project documentation library using designated applications and tools. Present project updates and status reports at recurrent staff and management meetings.
• Log project expenditures within designated tracking tool and report balances to project owners. Establish project metrics to measure and evaluate project cost and performance.
• Research new trends in project management and related project management software and applications to improve project management efficiency.
• Coordinate with other project managers to identify and share project best practices and common approaches and reports to project owner.
• Perform literature reviews of related projects to identify new approaches to improving project management.
• Review other project management plans and recommend improvements.
• Provide expert review and recommendation regarding other project management plans.
• Coordinate with other programs to share best practices and consolidate approaches to increase project management efficiency and effectiveness.
• Conduct project management audits to evaluate processes and procedures and develop corrective action or improvement plans in accordance with approved standards.
• Review, evaluate and provide recommendations for improvement of project requirements to include the scope, purpose and objectives.
• Review, evaluate and provide recommendations for improvement of project documentation to include charter, schedule, resource plans and budgets.
• Compare and evaluate project requirements to other projects and recommend changes and improvements to project owners to overcome redundancies, overlaps, or opportunities to coordinate.
• Provide project management expertise to ensure project owners submit the highest quality project documentation and plans.
• Review, evaluate and provide recommendations for improvement of project expenditure tracking against approved project budget and implementing corrective actions to mitigate risks.
• Conduct analysis of project activities and performance and report findings to project owners and recommend corrective actions.
• Provide project management expertise monitoring and tracking multiple ongoing projects and provide critical insights to project owners.
• Evaluate and implement improvements to processes for establishing project budgets and predicting future spending. Log project expenditures within designated tracking tool and report balances to project owners.
• Evaluate project cost and performance against metrics and report status and recommend corrective actions to project owners.
• Review and assess allocations and expenditures within budget system for accuracy and completeness.
• Maintain coordination and communication between research operations, program management, project stakeholders, team members and subcontractors.
• Work products and documents related to designing event posters, publications, signage and brochures for an assigned project including consulting with Team Lead or Lead about the nature of the project being undertaken. -Daily
• Work products and documents related to advising how the project will be carried out, plan production, set priorities, and advise style to be used; determine the type of visual materials that are needed, the purpose of the project, the audience to be reached, and the budget for the project; collaborate on all aspects of design conception and implementation. -Daily
• Computer-generated work including maintaining daily calendar, tracking projects, maintaining an organized signature file; use ScheduAll to process and track work requests. -Weekly
• Work products and documents related to monitoring Front/Customer Service Office; handle customer requests and/or questions for design and production services. -Ad-Hoc

Basic Qualifications:

• Bachelor’s degree in Graphic Design, Web Design, or a related discipline.
• Skilled in MS Office.
• Experienced in project management and website content management.

Minimum Qualifications:

• Ability to multi-task and pay close attention to detail.
• Excellent analytical, organizational and time management skills.
• Strong communication skills, both oral and written.

*This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required by this position.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

GAP Solutions provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job us at recruiting@gapsi.com. You will need to reference the requisition number of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a requisition number will not be returned.

GAP Solutions is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status, political affiliation, genetic information, or any other legally protected status or characteristics.

This position is contingent upon contract award.