Position Objective: Provide services as a Project Manager (Communications) in support of the overall functions of the Vaccine Research Center (VRC), Associate Director of Management Operations (ADMO) within the National Institute of Allergy and Infectious Diseases (NIAID).

Duties and Responsibilities:

• Serve as the point of contact for all VRC tours, visits, and engagements – manage communications, logistics, and coordination, working with internal and external staff, offices, and divisions.
• Serve as point of contact for developing and managing VRC internal website (e.g., SharePoint) – gather content, help with structure/organization, draft non-technical documents, maintain content once site is established.
• Track VRC engagements (e.g., congressional visits, meetings with industry partners, key scientific conferences), maintain and update list and develop content to share with VRC leadership and senior staff for visibility.
• Assist with coordinating the production of print materials generated for multiple audiences and purposes; draft non-technical content, coordinate collection of content to be used.
• Draft, copyedit, and circulate internal communications (e.g., all-staff emails).
• Assist with drafting and copyediting VRC internal newsletter.
• Monitor internal survey/data collation tools (e.g., Microsoft Forms) used for VRC staff to submit questions/suggestions and provide updates to leadership; assist with drafting responses as needed; assist with additional surveys.
• Monitor and field media requests; coordinate with VRC staff on availability and interest in participating, request clearance for VRC staff to participate through proper channels.
• Maintain tracking systems cataloging VRC emails, social media posts, media requests, clearances, data calls, and related requests and inquiries.
• Monitor the VRC Communications inbox, respond to general requests from VRC staff, and coordinate with Communications Team members on additional inquiries and requests.
• Develop and maintain SOPs for Communications Team activities/actions.
• Manage internal clearance process for manuscript publications (coordinate initiating publication clearance requests, reviewing requests for completeness, routing for approvals, troubleshooting, and triaging questions from investigators).
• Manage VRC email distribution lists to ensure lists remain current; respond to requests to add/remove members.
• Assist with communications team special projects (e.g., Annual Reports, Flip Cards, FOIA requests).
• Coordinate and assist with special internal communications activities (e.g., employee engagement events and activities, staff celebrations, trainings, seminars, all hands meetings, retreats).
• Coordinate with other Communications Team members on activities (e.g., coordinate review or drafting of scientific and technical communications items with other team members, assist with review process for clearance requests as needed, assist with editing and copyediting of various documents as needed).
• Participate in regular and ad hoc Communications Team and other meetings.

Basic Qualifications:

• Bachelor’s degree required.

Minimum Qualifications:

• Minimum of 1-3 years of general communications-related experience desired.
• Ability to communicate effectively, orally and in writing, with non-technical and technical staff.
• Detail-oriented and possess strong organizational skills with the ability to prioritize multiple tasks and projects

*This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required by this position.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

GAP Solutions provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job, email us at recruiting@gapsi.com. You will need to reference the requisition number of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a requisition number will not be returned.

GAP Solutions is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status, political affiliation, genetic information, or any other legally protected status or characteristics.

This position is contingent upon contract award.