Executive Administrative Assistant
Pay $25-30hr
Duration 3 months
Location NYNY 10003
****Onsite 5 days
We are looking for an ambitious, organized, detail-oriented administrative assistant to provide support to senior executives, essentially doing whatever it takes to keep their offices running smoothly: schedule appointments; maintain calendars and keep the execs informed of their schedules; file expense reports on a timely basis and in keeping with Hearst's policies and procedures; meet and greet visitors, make and update travel arrangements; coordinate special events; send out invites; mail out issues; and other duties as assigned (research for specific projects; miscellaneous errands).
What you'll do:
•Manage calendars, meetings, travel arrangements, and expenses.
•Coordinate staff events and meetings.
•Prepare corporate presentations.
•Provide pre-meeting research as needed for interviews/outside events.
•Execute general admin responsibilities (track down issues, handle gifts/cards for special moments, make reservations, etc.).
•Partner with the contracts department to ensure that freelancers are paid for assigned stories.
•Act as liaison to industry contacts.•Help manage large-scale editorial projects.
Who you are:
•You have very strong organizational, issue-resolution, and decision-making skills.
•You are a multitasker who thrives in a fast-paced environment.
•You have sound judgment and discretion (need to handle confidential material).
•You have prior experience with administrative duties at a related role.
•You have knowledge and experience using PowerPoint and Excel.
•You have exceptional time-management skills and you're able to regularly meet deadlines.
•You have excellent communication skills and are comfortable corresponding with all levels across the organization.
•Experience with event-planning is a plus.