Position Summary

We are looking for an Executive Administrative Assistant to perform a variety of administrative tasks and support Immunai’s US CSO (Chief Scientific Officer) and four Vice Presidents. The Executive Administrative Assistant’s responsibilities include but are not limited to managing calendars, working on powerpoint decks and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to each executive member.

Mission Statement

Through single-cell biology, computational biology, and artificial intelligence, Immunai is reprogramming the immune system to develop improved drugs and therapeutics.

Background

Immunai was founded in December 2018. We are a multidisciplinary team of immunologists, genomics technologists, computer scientists, engineers, mathematicians and operators singularly focused on solving an audacious challenge. Backed by some of the leading scientific minds in immunology, oncology, and single cell genomics, we are up for the challenge.

Immunai has begun the process of mapping millions of immune cells and their functions in order to build a proprietary data set for clinical immunological data. The immune system mapping will play an important role in boosting R&D efforts in developing targeted therapies for different diseases. The company noted that the immune system consists of trillions of cells that are divided into different cell types that perform different functions. Because of the complexity of the system, it can be difficult to determine how drugs will interact with the immune cells. This increased understanding can be used to boost clinical response to different cellular therapies.

Immunai’s mission is to map the immune system with neural networks and transfer learning techniques informed by deep immunology knowledge. We developed the tools and knowhow to help every immuno-oncology and cell therapy researcher excel at their job. This helps increase the speed in which drugs are developed and brought to market by elucidating their mechanisms of action and resistance.

Location - New York City, onsite 4 days/week. One day remote (day will vary at times) 8:30-4:30 general working hours.

For details - www.immunai.com

Responsibilities

• Act as the point of contact among executives, employees, clients and other external partners
• Manage information flow in a timely and accurate manner
• Manage executives’ calendars and set up meetings
• Will be writing and reviewing PowerPoint presentations; must have strong PowerPoint skills
• Maintain daily expenses and prepare weekly, monthly or quarterly reports
• Format information for internal/external communication – emails, presentations, reports, etc.
• Take minutes during meetings
• Arrange business travel for executives (flight, hotel, car, etc.)
• Ensure that all executives are prepared for each days meetings, travel, etc.

Requirements:

• Work experience as an Executive Assistant, Personal Assistant or similar role
• Excellent verbal and written communications skills
• Excellent Google Suite and MS Office knowledge
• Strong technical skills with assisting basic computer, applications (ex. zoom, google meet) issues
• Outstanding organizational and time management skills
• Creative and willing to take work independently
• Discretion and confidentiality
• Willing to work in a competitive, fast paced environment
• Undergraduate degree preferred
• Interest in science/biotech/pharmaceutical industry

Desired Personal traits

• You want to make an impact on humankind
• You can juggle multiple client interactions and deadlines simultaneously
• You are customer-obsessed, and are proactive, creative, and scrappy in finding ways to deliver the best customer experience
• You can develop relationships with Immunai’s cross-functional teams spanning science, engineering, product, and business
• You have exceptional written and oral communication skills
• You thrive in a start-up mindset - you are proactive, self-motivated, detail-oriented, comfortable with ambiguity, and are eager to roll up your sleeves to get the job done
• You prioritize “We” over “I”