Your team responsibilities

MSCI is seeking an experienced Executive Administrative Assistant to partner with and support five Managing Directors within our Analytics and Research teams.

The ideal candidate has significant experience supporting senior management in a fast-paced environment, is adaptable and can undertake duties with strong attention to detail, skillful execution and autonomy. This as an excellent opportunity for someone who is highly motivated, client centric-oriented, and can leverage the team’s time by utilizing adaptive leadership. The person in this role will be part of a cohesive administrative environment that collectively supports the overall growth and success of our organization.

Core Responsibilities

Handle a range of day-to-day operational tasks with a proven ability to maintain professionalism and utmost discretion.

What we offer you

• Salary range: $108,000 - $130,000 / year plus eligible for annual bonus
• At MSCI we are passionate about what we do, and we are inspired by our purpose – to power better investment decisions. You’ll be part of an industry-leading network of creative, curious, and entrepreneurial pioneers. This is a space where you can challenge yourself, set new standards and perform beyond expectations for yourself, our clients, and our industry.
• Wherever you are located you will find benefits that can help ensure your health and financial security. While they vary by different locations, we offer a broad range of benefits that are part of the value you receive as an MSCI employee.
• Our flexible ways of working will allow you to maximize your potential, and we will empower you with the trust, accountability, and advanced technology to perform at your very best.
• You’ll find a purposeful approach to wellbeing to provide you with all the resources you need to be your best at work and in your personal life. Our ‘Here For You’ Employee Assistance Program is available for our employees globally, providing confidential emotional support, financial and legal advice free of charge.

• Proactively manage complex calendars, demonstrate solid understanding of priorities, flexibility, and problem-solving abilities to adjust schedules based on needs
• Prepare documents and conduct post-meeting follow-ups as needed
• Coordinate travel arrangements and expense reports in line with company policy
• Effectively bridge communication between departments and clients to help Managing Directors achieve organizational goals

Project Management:

• Support projects by adhering to frameworks and objectives while tracking priorities, schedules and expenditures
• Oversee logistics of events such as town halls and off-sites
• Manage agendas and presentation materials with attention to accuracy and consistency

Administrative/Office Support:

• Provide on-site support such as conference room reservations and appropriate set-ups (audio/video connection, catering, seating arrangements); visitor registration and meet-and-greet
• Work in partnership with the Administrative Community to ensure optimal office management and workflow optimization, i.e. provide back-up support

Minimum Requirements:

• 5 years of administrative experience supporting senior-level executives
• Strong oral and written communication – able to communicate clearly and effectively
• Tact and good judgment in confidential situations and experience interacting with senior management
• Effectively build relationships in a cordial and professional manner, consistently seeks opportunities to partner with colleagues
• Skillful execution of administrative activities, with high attention to detail and follow-through
• Strong technical competency, especially working proficiency of Microsoft Office 365 Suite (Word, PowerPoint, Excel, Teams, SharePoint) and Concur
• Experience with the setting up and management of virtual meeting platforms (e.g., Microsoft Teams, Zoom)
• Logistical Details:
• Location: New York
• Hours: 8:30am – 5:30pm EST / flexibility needed
• Categorization: Local Office Flex (Time in office is flexible based on business, team and client priorities and will be agreed on between manager and employee / Employee needs to be within two hours commutable distance of the MSCI office)

• Our culture of high performance and innovation relies on our people sharing their knowledge and lifting each other up. You’ll be surrounded by a collaborative, global network of talented colleagues who will support and inspire you to do the best work of your career.
• We believe new and challenging experiences drive personal growth and innovation. With the right challenges, encouragement, and development support you can shape your own career experience. Career paths are multi-directional, and we encourage and support internal mobility to help you identify new opportunities to progress and take control of your future.
• As a new joiner you’ll be enrolled on our Global Orientation interactive learning experience to set you up for success.
• Our tailored learning opportunities will enable you to acquire the skills you need at your own pace, choosing between the courses and certifications best suited to you. Our Learning@MSCI platform coupled with access to LinkedIn Learning Pro will provide you with all the resources you need to accelerate your professional growth.
• At MSCI we act in ways that encourage respect for all voices, ensuring that everyone can be themselves and feel like they are a part of the company. We are intentional about ensuring that everyone is treated fairly and supported with equal opportunities to succeed.
• We have eight MSCI Employee Resource Groups: All Abilities, Asian Support Network, Black Leadership Network, Climate Action Network, Hola! MSCI, Pride & Allies, Women in Tech, and Women’s Leadership Forum.

About MSCI

MSCI is a leading provider of critical decision support tools and services for the global investment community. With over 50 years of expertise in research, data, and technology, we power better investment decisions by enabling clients to understand and analyze key drivers of risk and return and confidently build more effective portfolios. We create industry-leading research-enhanced solutions that clients use to gain insight into and improve transparency across the investment process.

To all recruitment agencies

MSCI does not accept unsolicited CVs/Resumes. Please do not forward CVs/Resumes to any MSCI employee, location, or website. MSCI is not responsible for any fees related to unsolicited CVs/Resumes.

MSCI Inc. is an equal opportunity employer committed to diversifying its workforce. It is the policy of the firm to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, creed, age, sex, gender, gender identity, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, pregnancy (including unlawful discrimination on the basis of a legally protected parental leave), veteran status, or any other characteristic protected by law. MSCI is also committed to working with and providing reasonable accommodations to individuals with disabilities. If you are an individual with a disability and would like to request a reasonable accommodation for any part of the application process, please email Disability.Assistance@msci.com and indicate the specifics of the assistance needed. Please note, this e-mail is intended only for individuals who are requesting a reasonable workplace accommodation; it is not intended for other inquiries.