Are you excited about the opportunities created by the energy transition to decarbonize our economy? Would you like to be part of an organization dedicated to tackling global issues such as climate change? Are you passionate about customer service and administrative support? Are you looking for a job in NYC?

DNV Energy Systems – Markets and Risk group is seeking an [Part-time] Office Administrator to join our team. This group is dedicated to being our clients’ trusted advisors on addressing how their business adapts to the changing energy market. We are focused on helping our customers improve their energy efficiency and clean energy policies and develop and implement successful program offerings.

This position will be for 24 hours/week and be based out of our New York City, NY office.

What You’ll Do

We are seeking a candidate who will maintain the daily operations of the NYC office and play a crucial role in fostering a positive and welcoming culture in the office. As part of our team, you’ll provide general office support including ordering office supplies, maintaining supply cabinet, entering procurement requests, etc. The successful candidate will be an effective communicator with excellent people skills who will perform general office related work and administrative duties (such as, data entry, equipment inventory management, etc.) and provide administrative support to team members and various departments as needed. Below we include a wide range of typical job expectations for this position.

Office Administration for NYC office

• Maintaining a well-organized, efficient office environment
• Serve as the primary point of contact for New York City office for all internal communications
• Support event planning and coordination for company events
• Plan and organize weekly office lunch
• Greet clients and visitors in a friendly and professional manner
• Manage and organize office supply inventory
• Work with the IT department to maintain office IT equipment and electronics
• Handling incoming and outgoing mail and/or other courier shipments and receiving small packages
• Working with organization’s real estate, and HSE (Health, Safety, and Environment) teams to ensure the office is compliant with company policies and procedures

Equipment Management and Inventory

• Ongoing Monitoring and Monthly update of the equipment tracker. Follow up with staff as required to for timely return of equipment
• Coordinate equipment shipment between various offices for projects
• Ad hoc travel to other northeast regional offices (e.g., in MA and CT) for in-person support. This would include equipment storage room organization, changing batteries, collecting items for calibration
• Label and upload new equipment items to Asset Panda (organization’s equipment tracking system)

Other supporting administrative tasks

• Prepare and help publish organization’s weekly newsletter
• Provide ad hoc administrative support to teams across the organization / region. E.g., IT equipment purchasing
• Data entry into various company databases

• Generous paid time off (vacation, sick days, company holidays, personal days)
• Multiple Medical and Dental benefit plans to choose from, Vision benefits
• Spending accounts – FSA, Dependent Care, Commuter Benefits, company-seeded HSA
• Employer-paid, therapist-led, virtual care services through Talkspace
• 401(k) with company match
• Company provided life insurance, short-term, and long-term disability benefits
• Education reimbursement program
• Flexible work schedule with hybrid/remote opportunities
• Charitable Matched Giving and Volunteer Rewards through our Impact Program
• Volunteer time off (VTO) paid by the company
• Career advancement opportunities

**Benefits vary based on position, tenure, location, and employee election**

How We Do It

We Care, We Dare, We Share

DNV is a proud equal-opportunity employer committed to building an inclusive and diverse workforce. All employment is decided on the basis of qualifications, merit, or business need, without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

DNV is committed to ensuring equal employment opportunity, including providing reasonable accommodations to individuals with a disability. US applicants with a physical or mental disability who require a reasonable accommodation for any part of the application or hiring process may contact the North America Recruitment Department (hrrecruitment.northamerica@dnv.com). Information received relating to accommodations will be addressed confidentially.

DNV is proud to announce being named one of Houston’s best places to work in the 2022 Houston Business Journal – Best Places to Work competition.

For more information

https://www.eeoc.gov/know-your-rights-workplace-discrimination-illegal

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Diversity and inclusion in everything we do every day - DNV

Meet our employees - DNV

About DNV

DNV Careers

Please visit our website at www.dnv.com

As required by the Pay Transparency laws in Colorado, New York City, California, Washington, and Connecticut, DNV provides a reasonable compensation range for roles that may be hired in those locations. Actual compensation is influenced by a wide array of factors, including but not limited to skill set, level of experience, and specific office location. For the states of Colorado, New York City, NY, California, Washington, and Connecticut only, the range of starting pay for this role is $25- $35 per hour

What Is Required

• Associate degree in Business, Accounting, Sustainability, or related discipline
• Excellent written and verbal English communications skills
• Strong interpersonal skills with a customer-service attitude and team-oriented spirit
• Excellent organizational skills and attention to detail
• Self-motivated, organized and ability to perform highly varied tasks
• Willingness to assist with various administrative tasks as needed
• High proficiency with Microsoft Office (Word, Excel, Outlook, etc.)
• Willingness and ability to travel up to 20% of the time as required. Travel will be mostly regional – to other DNV offices in the Northeast US
• Must possess a valid driver’s license and be able to rent and drive a car and travel on public conveyances when required
• We conduct pre-employment drug and background screening

What Is Preferred

• Bachelor’s Degree or equivalent in Business, Accounting, Sustainability, or related discipline
• Prior experience or interest in energy and/or utility industry
• Willingness to take initiative to identify opportunities for operational efficiency and complete necessary tasks
• Demonstrated technical writing/ editing and/or presentation skills
• Ability to meet deadlines in a fast-paced environment
• Experience using Salesforce CRM and Opportunity Management

*Immigration-related employment benefits, for example visa sponsorship, are not available for this position*