Job Overview:
We are seeking a highly organized and detail-oriented Executive Assistant. The Executive Assistant relieves the Executive Officer of administrative functions in order to increase the time available for executive level responsibilities. Ideal candidates will thrive in a fast paced, entrepreneurial environment and can handle a wide variety of complex and confidential situations. Strong organizational skills will provide the platform for managing multiple tasks, prioritizing work, meeting deadlines, and following up. They will be resourceful in acquiring both information and the knowledge required to be successful. Extremely high work standards, teamwork, and flexibility are essential for success.

THIS IS A HYBRID position with most work being completed in a remote residential professional setting with the flexibility of meeting in the Tampa office as requested. Applicants must reside in the Tampa Bay area.

Responsibilities:

• Managing the Executive Officer's calendar by planning, coordinating, and ensuring the schedule is followed.
• Managing and arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Project management for Executive meetings including discovery, preparation, market research, preparing and editing materials for meetings, proof-reading meeting materials, coordinating, scheduling, and confirming meetings.
• Contributes to team effort by accomplishing related results as needed, such as administrative support for staff.
• Fielding telephone calls, receiving and directing clients as needed for work distribution.
• Conserve executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Research, prioritize, and follow up on incoming items and tasks addressed to the CEO, including those of a sensitive or confidential nature.
• General administrative duties.

Qualifications:

EDUCATION AND EXPERIENCE:

• Minimum of 5 years experience in an Executive Assistant role with extensive attention to detail and professionalism
• Undergraduate degree in Business, Finance, or English preferred

SKILLS:

• Exceptional organizational skills
• Expert level written and verbal communication skills
• Excellent skills with Microsoft Office (i.e. Word, PowerPoint, Excel, and Outlook)
• Outstanding attention to detail and proofreading abilities
• Strong ability to organize, prioritize, and manage multiple tasks within set deadlines
• Strong ‘can do’ attitude with ability to work autonomously and perform well under pressure
• Dependability is required with minimal disruptions
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• Forward looking thinker, who actively seeks opportunities and proposes solutions
• Knowledge of apple products and/or low-level technology issues to assist Executive with management of electronic devices

Job Type: Full-time

Pay: $50,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• What industry has your most recent Executive Assistant experience been in? Manufacturing, law firm, corporate company, medical, etc..
• What do you enjoy most about being an Executive Assistant?
• Do you have experience arranging both domestic and international travel for executives?
• How do you organize and prioritize your workday?
• What motivated you to apply for this position?
• Is there anything that you would like to share that you feel would set you apart from other candidates?
• This is a hybrid position based in the Tampa Bay area with the majority of responsibilities completed from a professional residential setting with flexibility to meet in the Tampa office as requested. Are you able to accommodate a hybrid position?
• What is your desired rate of pay?
• How would you describe yourself?

Education:

• Bachelor's (Preferred)

Experience:

• Executive Assistant: 5 years (Required)

Work Location: Hybrid remote in Tampa, FL 33602