Administrative Assistant

San Francisco, CA

5 Months

Handle a range of duties from day to day office-wide operational activities to managing relationships, scheduling meetings, and correspondence with senior leaders and their assistants, on behalf of the core team

Proactive daily calendar management

Plan, coordinate and lead special projects and events with global and local business leadership

Meet and greet visitors and clients, coordinating conference rooms and logistical arrangements

Coordinate travel including airline reservations, hotel accommodations, car service arrangements and directions as needed

Process and track, invoices, expense reports, and reimbursements

Understand Client Policies and Procedures and implement them in daily tasks

EXPERIENCE- Not more than 5 years of experience in an administrative role

Education:

Bachelor’s degree or secretarial school accreditation preferred

Skills:

Ability to perform in a fast-paced environment, multitask and interact with senior management and their assistants

Strong analytical, interpersonal and communication skills

Minimum five years of corporate administrative experience

Outstanding skills in MS Word, Excel, Outlook and proficiency in PowerPoint

Excellent organizational skills; detail oriented

Strong time management skills; ability to handle multiple concurrent assignments, with a high degree of accuracy, and meet deadlines in a high pressure environment

Excellent phone manner and management is a key requirement

Ability to work independently, as well as part of a collaborative team, and assume additional responsibilities as required

Job Type: Contract

Pay: $35.00 - $40.00 per hour

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Bachelor's (Preferred)

Experience:

• Administrative Assistant: 6 years (Preferred)
• invoices and expense reports: 6 years (Preferred)
• Travel Arrangements: 6 years (Preferred)
• airline reservations: 6 years (Preferred)
• hotel accommodations: 6 years (Preferred)
• car service arrangements: 6 years (Preferred)

Ability to Relocate:

• San Francisco, CA: Relocate before starting work (Required)

Work Location: In person