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Administrative Assistant
Clark Hill San Francisco, CA
$57k-72k (estimate)
Full Time | Business Services 3 Weeks Ago
Save

Clark Hill is Hiring an Administrative Assistant Near San Francisco, CA

Clark Hill is seeking an Administrative Assistant for its San Francisco office location. The Administrative Assistant provides administrative support to attorneys, paralegals, and secretaries with scheduling, calendar management, transcription and proofreading, drafting correspondence, filing, assisting with billing process, travel arrangements and expense reimbursements, entering attorney time, creating, revising, and formatting legal documents, along with other related tasks as required and/or assigned. This is a hybrid position with an in-office requirement of 3 days/week.
Primary Responsibilities:
  • Assist with scheduling of appointments, arranging travel accommodations, preparing travel itineraries and managing calendars and expense reporting.
  • Assist with creating documents, spreadsheets, and all forms of correspondence, both internal and external, as well as maintaining accurate and up-to-date filing of documentation.
  • Enter conflict information into the system for the purpose of running conflict checks for new clients.
  • Assist with opening new matters and assisting with attorney monthly billing requirements.
  • Type letters, memos and reports as required.
  • Reception desk duties and coverage, as needed.
  • Organize and produce physical closing binders and closing CDs for transactional matters, and exhibit and production material binders for litigation matters.
  • Perform other duties or tasks as assigned or requested (as needed) by the Office Manager, attorneys, paralegals, or secretaries.
Experience/Education:
  • High school diploma or GED equivalent required.
  • At least 3 years office administrative work experience.
  • Previous experience working in a law-firm environment, preferred.
Knowledge, Skills, Abilities:
  • Proficiency in Microsoft Office Suite, including Outlook, Word, PowerPoint and Excel.
  • Excellent organizational and prioritization skills, and the ability to manage a diverse workload.
  • Excellent communication skills, both verbal and written.
  • Excellent attention to detail, and the ability to handle multiple tasks at one time.
  • Willingness to learn new skills and responsibilities.
  • Team Player orientation.
This is a full-time position with a schedule of 37.5 hours per week. The salary range for this position at the time of posting is $50,000-$60,000 annually. Actual compensation will be influenced by various factors, including but not limited to employee qualifications, relevant experience, skill sets, training, internal equity, and market data. This position is eligible for an annual discretionary bonus. In addition, Clark Hill offers employees the ability to participate in health insurance with optional HSA/FSA, short term disability, long term disability, dental insurance, vision care, life insurance, 401K, vacation, sick time, parking/public transportation allowance, and an employee assistance program.

Job Summary

JOB TYPE

Full Time

INDUSTRY

Business Services

SALARY

$57k-72k (estimate)

POST DATE

05/20/2024

EXPIRATION DATE

07/18/2024

WEBSITE

clarkhill.com

HEADQUARTERS

AUSTIN, TX

SIZE

500 - 1,000

FOUNDED

1890

CEO

THOMAS ANSON

REVENUE

$50M - $200M

INDUSTRY

Business Services

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About Clark Hill

At Clark Hill, our value proposition is simple. We offer our clients an exceptional team, dedicated to the delivery of outstanding service. We recruit and develop talented individuals and empower them to contribute to our rich diversity of legal and industry experience. With locations spanning across the United States, Ireland, and Mexico, we work in agile, collaborative teams, partnering with our clients to help them reach and exceed their business goals. Clark Hill. Simply Smarter.

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