Description

The Executive Assistant 2 provides administrative support and client services for senior executives and their team(s). This individual works independently, completing many tasks within tight timelines. The incumbent demonstrates: excellent customer service, a detailed knowledge of organizational operations, procedures, and personnel policies. S/he often supervises and coordinates the work of less-experienced administrative staff.

Principal Accountabilities:

• Assist in management of communications received by members of the executive team to streamline process for executives and ensure information is prioritized based upon importance or other guidelines as assigned by the executive team.
• Assist in the development of division or department wide communications from executive leadership to staff, including planning of Division and Department meetings.
• Assist with identifying, monitoring, and communicating project status, milestones, and deliverables to ensure successful delivery of information to the appropriate parties.
• Manage confidential and highly sensitive information regarding the executive and/or area supported. Demonstrate a high degree of discretion when handling said information containing private or secure information for executives.
• Organize and compile information for executives and their team on various office reports to ensure accuracy and consistency of information organization-wide.
• Prepare expense reports for executives.
• Provide comprehensive travel planning (international and domestic) for executives and their team.
• Take notes or transcribe as necessary in meetings to ensure accurate information is recorded for executives and their teams.
• Assist Board Liaison with all Board Meetings and related Office of the Secretary Board projects. Serve as backup to the Board Liaison in support of time sensitive matters and in her absence, including but not limited to, support of travel arrangements and related expenditures of Board members.
• Manage multiple Executives’ calendars in multiple time zones.
• Coordinate monthly/quarterly Division meetings, events, securing meeting location, agenda & presentation(s), and food & beverages as needed.

Skills & Software Requirements:

• Proficient in technologies such as MS Office, telephone, teleconferencing, web conferencing, Google Workspace (G Suite). Concur travel a plus.

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At CME Group, we embrace our employees' diverse experiences, cultures and skills, and work to ensure that everyone’s perspectives are acknowledged and valued. As an equal opportunity employer, we recognize the importance of a diverse and inclusive workplace and consider all potential employees without regard to any protected characteristic.