Description

Who We Are

Core Spaces (Core) is more than a real estate company, it’s a people company. Where building relationships is just as important as building properties. From researchers and architects to designers and operators, Core is made up of risk-takers and dreamers who are on a mission to invent the future of living. Our six cultural values guide us every day and we strive to live them in everything we do: PUSH (Invent Better Places to Live), GRIT (We Got This), LIFT (Help Each Other Win), SHINE (Bring Your Full Self), UPHOLD (Never Break Trust), GROW (Always Get Better). Everything Core does stems from this culture of collaboration, innovation, and the drive to constantly improve the resident experience. This unique approach has led to creating spaces and services that are redefining the way people live.

What We Do

Founded in 2010, Core is a vertically integrated company, focused on acquiring, developing, managing, and lending across the student housing and build-to-rent (BTR) sectors. Its residential communities feature world-class amenities, progressive design, and hospitality-driven client service. In its award-winning student portfolio, Core currently owns and/or manages over 37,400 beds and has a pipeline of over 35,000 beds in various stages of development. Core's BTR division currently has approximately 4,000 homes under development and in its pipeline in high-growth metros across the country.* For more information, visit www.corespaces.com.

*Portfolio and pipeline numbers as of Q1 2024

Benefits That Matter

• A culture that provides you with a sense of belonging
• Competitive pay that values your contributions
• Annual incentive to reward your achievements
• Paid unlimited PTO to disconnect or celebrate life milestones
• Paid 16 holidays, including your birthday, to disconnect and celebrate
• Paid Parental Leave that begins after 90 days
• Paid volunteer time off to give back to your community
• Monthly workshop weeks; fewer meetings & more collaboration
• Robust health plan options that begin within at least 30 days of your employment
• Monthly phone reimbursement
• Wellness allowance and perks, including a yearly subscription to a meditation app
• An environment that provides you a voice to share your perspectives
• Employee Assistance Program (EAP) for access to confidential support services
• Company retirement options including 401(k) matching & Roth account option
• An environment that provides you a voice to share your perspectives

Position Overview

Core Spaces is seeking an organized executive assistant to support several executives as needed. The role will provide a wide range of administrative and office support and will be a full-time, salaried position with benefits. The ideal individual should exercise good judgment and possess strong written and verbal communication, administrative, organizational and time management skills. The Executive Assistant should be able to work independently and manage sensitive matters with a high level of confidentiality and discretion.

What You Will Do

• Provide executive and personal support to executives as requested
• Streamline days and manage time with incredible efficiency and prioritize essential commitments and responsibilities in a dynamic environment
• Maintain an accurate and up-to-date calendar and manage regular and unplanned commitments
• Coordinate internal and external meetings and events, including logistical details, communication, material preparation & distribution, and follow-up
• Act as a bridge for communication internally and externally; communicate effectively on the executive’s behalf
• Screen correspondence as necessary by reading, researching, collecting, prioritizing, and routing information with urgency and a high level of professionalism
• Arrange travel, including creating agendas, managing accommodations and addressing other logistical requirements
• Handle highly sensitive and confidential information while exercising professionalism and discretion
• Organize and prepare expense reports and submit invoices as necessary
• Perform special projects from inception through completion
• Manage other miscellaneous administrative activities including but not limited to notarizing documents, coordinating technology and equipment needs, organizing files, and handling mail/packages
• Occasional travel may be necessary as needed
• Perform all other duties and tasks as assigned by management
• Must be able to complete all physical requirements of this role with or without a reasonable accommodation

Ideally, you'll have

• A minimum of five (5) years of experience in a high-level administrative support environment
• Strong written, organizational and communication skills are required, along with experience in Microsoft Suite
• Professional interpersonal skills are required, as well as the ability to interact effectively with employees at all levels of the organization and third parties
• Excellent judgment, attention to detail, intuitive interpersonal skills, and problem-solving abilities
• Exceptional computer, presentation, and communication skills, both written and verbal
• Outstanding time management and organizational skills with an ability to multitask, prioritize work, manage multiple deadlines, and track deliverables in a fast-paced environment
• Extraordinary ability to maintain a high degree of confidentiality and sense of urgency
• Strong ethics and integrity

You'll crush it if you have experience with

• Previous executive assistance experience within the Real Estate industry
• Being a high-energy team player who is a self-starter and can work proactively

Organizational Structure

Reports to: Chief Financial Officer

Supports: Chief Financial Officer, President, & Chief Investment Officer

Direct Reports: N/A

Disclaimer: Please note that job responsibilities, reporting lines, and duties outlined in this job description are subject to change to meet the evolving needs of the organization.

As an Equal Opportunity Employer, Core Spaces celebrates diversity and is committed to creating an equitable and inclusive environment, which creates a sense of belonging for all employees. We do not discriminate and believe every individual should be proud of who they are and the community they represent.

Qualifications