Executive Assistant

This is NewCold
NewCold is service provider in cold chain logistics with a focus on the development and operation of large, highly automated cold stores. NewCold strives to be crucial in the cold chain of leading food companies, by offering advanced logistic services worldwide. We use latest technology that empowers our people, to handle food responsibly and guarantee food safety in a sustainable way. We challenge the industry, believe in long-term partnerships, and deliver solid investment opportunities that enable next generation logistic solutions.

NewCold is one of the fastest growing companies in cold chain logistics. We are expanding our teams to support this growth. More information on NewCold can be found on www.newcold.com and our social media.

We Are NewCold, a global leader in cold chain logistics with a focus on the development and operation of large, highly automated cold storage. Learn more about us at www.newcold.com.
Position Overview
Reporting to the Executive VP of Commercial – North America, the Executive Assistant is a self-starter, providing project management expertise, strong decision-making skills, offers support as well as direction as needed. This person must be able to take initiative and transform visions and goals communicated from the executive leadership team into actionable plans with guidance from the Executive VP of Commercial – North America.
This role is based out of our corporate headquarters in Chicago and offers a hybrid schedule, dependent on the Executive’s needs. The Executive Assistant is a key go-to professional and will be engaged in highly confidential and time sensitive matters. The Executive Assistant will act as a partner and liaison for the Executive VP of Commercial – North America.
Roles and Responsibilities
Draft internal and external correspondence, such as memos, agendas, and reports.
Seasoned in managing complex diaries and travel schedules across time zones, ability to handle multiple shifting priorities to ensure timely business continuity.
Attend and participate in meetings as requested; prepare notes, reports and presentations for internal stakeholders and executive leadership.
Quickly understand and flex with constantly evolving priorities of our team.
Prioritize multiple requests for Executive’s time, applying strong decision-making skills in handling priority of requests and finding resolution.
Build efficiency and balance for the executive you support.
Plan, coordinate, and facilitate various meeting agendas, functions, and events.
Point person for team requests and problem-solve, helping to keep the team on track and organized.
Adapt to a fast-paced, constantly evolving environment.
Requirements
7-10 years of experience working as an executive assistant, project manager or consultant.
Excellent project management and organizational skills.
Experience partnering with and reporting directly to executive level leadership.
Ability to communicate orally and in written form, effectivley with executive level leadership and stakeholders.
Experience creating detailed reports and presentations for executive level leadership.
Experience using Office Suite for reporting and presentation purpouses (Word, Excel, Powerpoint, etc.).
Excellent time management skills: proven ability to meet deadlines.
Can partner effectively with all employees and external stakeholders while conveying a positive, mission-driven, and service-oriented attitude.
Adept at maintaining complete confidentiality and discretion in business dealings/relationships.
Ability to solve problems creatively.
Education/Certification
Bachelors Degree

Are you up for the job?
If you are interested in this vacancy and would like to apply, please make sure that you leave your CV in English. Suitable candidates will be invited for a first interview with the hiring manager. A second interview will follow with a wider group of NewCold team members.

Why would you want to work for NewCold?
With the prospect of many new construction projects all over the world in the very near future, NewCold offers the opportunity to join a young but powerful company in the field of logistic services. We have the ambition and the potential to rapidly become the market leader in the field of modern and automated cold storage with additional supply chain services such as transport and distribution. Although our proposition comprises an attractive benefits and compensation package, the (international) scope and impact of the position may appeal to you even more.

Can we welcome you on board as our new Executive Assistant and help continue our successful growth?