Duties & Responsibilities:

Lincoln International is seeking an Executive Assistant to join its rapidly growing team in Chicago. The Executive Assistant will be responsible for supporting a team of investment bankers and performing other administrative responsibilities in Lincoln International LLC's ("Lincoln") Chicago office. The Executive Assistant should have relevant professional experience, be entrepreneurial, poised, and able to deal with many different people both inside as well as outside the firm. Lincoln fosters a cohesive and supportive work environment and encourages teamwork. To be successful in this role, you will have exceptional organizational skills, be team focused, and have flexibility to best support each team member. In addition, you will have a strong attention to detail, the ability to work professionally and efficiently in a deadline driven environment and the willingness to take ownership of tasks from beginning to end. Regular working hours are 8:30 am to 5:00 pm with a 30-minute lunch break. Willingness and ability to work overtime is necessary.

Key Responsibilities:

• Support a team of investment bankers
• Become knowledgeable of Lincoln's business and understand the deal process for our Transactions & Opinions Group
• Heavy calendar management
• Coordinate international and domestic travel arrangements (e.g. flights, hotels and ground transportation) using Concur
• Expense processing through Concur
• Organize meetings in and out of the office
• Become proficient in Salesforce
• Assist with entering contacts to add to marketing lists and Outlook contacts
• Entering meeting notes from bankers
• Research companies and contacts for active deals and post close marketing initiatives
• Become proficient in Monday.com ; gain understanding of the deal processes from inception to close
• Assist with invoicing and aged receivable collection
• Interact frequently with professionals in Lincoln's offices across the US and elsewhere, as needed to organize conference calls, meetings, interviews and the delivery of presentation materials
• Answer phone calls and direct to the appropriate person, or effectively deal with inquiries related to Lincoln in general
• Other administrative duties as needed

Qualifications:

• 3-10 years of comprehensive administrative experience supporting high level executives
• Bachelor's degree
• Proficiency in Microsoft Office
• Ability to be proactive
• Experience using Salesforce and Concur
• Excellent written and verbal communication skills
• Attention to detail and problem-solving skills
• Strong organization skills with the ability to multitask
• Time management skills and the ability to prioritize work
• Calendar management and international/domestic travel

Additional Information:

Lincoln International is not currently hiring individuals for this position who now or in the future require sponsorship for employment visa status.