The Payroll Administrator performs the functions related to payroll and benefit administration in accordance with payroll and benefits-related regulations.

Requirements -

• Excellent analytical skills.
• Must be proficient in Microsoft Excel, Word and Outlook.
• Ability to maintain a high degree of confidentiality.
• Ability to follow policies and procedures and operate with defined constraints.
• Ability to maintain a well-defined and organized filing and archiving system.
• Must be able to effectively respond to questions from employees, managers and outside entities in a timely manner.
• Must have excellent time management skills.
• In office position.

Responsibilities -

The essential duties and responsibilities of the Payroll Processor include, but are not limited to, the following:

Sets new employee records up in Ultipro payroll system, and processed biweekly payroll.

• Reviews time records making note of exceptions and communicating with supervisors/managers to ensure missing punches are corrected/minimized.
• Updates and maintains employee information in time clock and payroll systems ensuring that all data is correct.
• Enters new hires, employee wage and status changes in the payroll and human resources systems. Submits documentation for benefits continuation (COBRA) for terminated employees, as needed.
• Calculates and verifies wages for employees ensuring wage and salary payments are made according to compensation. Updates the payroll system with employee pay changes and position promotions/demotions as needed
• Prepares manual/instant payroll checks as necessary for the purpose of correcting payroll discrepancies or the issuance of final paychecks within the time requirements of state labor laws.
• Maintains employee FTO accrued time, and audits FTO accruals as needed to ensure accurate accruals.
• Transmits payroll upon the review and approval of the accounting manager.
• Maintains and organizes employee payroll files.
• Answers payroll inquiries and resolves discrepancies as they arise.
• Handles correspondence with payroll processing vendor.
• Reconciles all benefit program billings prior to submittal for payment ensuring that all fees are accurate and that employees are accurately enrolled in the plans for which the Company is being invoiced.
• Prepares employee census annually for insurance vendor(s) to provide the Company with employee/employer premium costs for health, dental & vision plans at open enrollment.
• Prepares reports for state and federal agencies for the approval of the owners or the accounting manager. Prepares various ad hoc reports for the owners and Managers, on a timely basis, as requested.
• Participates in open enrollment activities by communicating plan information to employees and collecting all necessary enrollment documents for submission to the Company’s insurance broker.
• Inputs all employee benefits information into the human resources management system and regularly reviews payroll records to ensure that employee deductions are made accurately.
• Tracks employee eligibility for health, dental, vision and 401K benefits and notifies employees when they become eligible to participate. Assembles and distributes plan and cost information documentation to these employees.
• Performs other related duties, as assigned.

Experience –

• Training in fields such as benefits, payroll, recruitment, legalities, employee relations, compensation, and preventative labor relations.
• Experience with Ultipro payroll system is highly desirable.
• Experience with HRIS database
• Language Skills – Ability to read and comprehend simple instructions, short correspondence and memos. Ability to write simple correspondence.
• Mathematical Skills – Ability to add and subtract two digit numbers and to multiply and divide with 10’s and 100’s.
• Reasoning Ability – Ability to apply common sense understanding to carry out detailed written or oral instructions. Ability to deal with problems involving concrete variables in standardized situations.
• To perform this job successfully, an individual should have excellent knowledge of Microsoft Office Products, specifically with Word, Excel and Outlook.

Additionally, the Payroll Administrator may be asked to perform Bookkeeping functions, as needed.

The essential duties and responsibilities of the Bookkeeping function include, but are not limited to, the following:

Reconciliation and review of cash and credit card transactions, safes, POS system and discrepancy research/resolution;

• Monthly sales tax reports;
• Maintaining fixed asset schedules, monthly depreciation calculations & GL postings;
• Preparation of the daily cash report.
• Credit card statement reconciliation and expense posting to the GL;
• Other bookkeeping tasks and projects, as assigned.