Cardea Health's AA will work closely with the Chief of Staff, CEO, President, and CAO to support essential organization activities. In addition, the AA will perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files. The AA will support Cardea Health's executives by completing a heterogenous set of tasks including basic HR, IT, finance/accounting and operational functions, payroll, scheduling personnel, delivering and ordering supplies, invoicing, and website maintenance.

The ideal candidate will be invested in Cardea Health's mission of serving marginalized populations with compassion and empathy. In addition, Cardea Health's AA will need to be flexible, detail oriented, efficient, tech savvy, and willing to learn. Experience with IT systems, web design, and grant writing are preferred but not required. A cheerful attitude and positive outlook are essential. Cardea Health's employees work in a very challenging environment and must be supported by an AA who fosters a supportive, collaborative company culture.

Sample of Job Duties 

• Partner with our HR team to oversee
• • Onboarding, including provisioning of email address, verification of licensure, etc. 
  • Offboarding; conducting exit interviews, having employees sign termination paperwork 
• Submit documents to our finance team such as monthly credit card statements, bank statements, receipts, etc. 
• Pay bills and submit record of payment to the finance team
• Create invoices (just simple invoices for consulting, the finance team generates the more involved invoices)
• Assist with submitting applications such as NPI, provider relief fund app, SLEB certification, home health agency licensure certification 
• Manage webpage
• • Add content (new programs and partnerships)
  • Revise as needed 
• Misc tasks such as activating new phone service, collecting employee contact information 
• Post jobs, review resumes, contact candidates, schedule interviews
• Build a billing system for billing respite encounters and HCBA waiver services 
• Assist with organizational readiness for contracting with larger partners (Alameda County, Alameda Alliance). This will include arranging for financial audits, compliance submissions, submitting proof of adequate insurance, etc. 
• Implementing employee recognition programs
• Plan Cardea Health events, including board meetings
• Assist with preparing materials (orientation, board packets, etc.). This would be done if you are local and it makes sense, but not a critical function
• Other duties as assigned