DESCRIPTION

Under the supervision of the Patient Services Supervisor and working in an independent manner, the Clinical Administrative Assistant is responsible for the overall management of assigned physician's clinical practice and academic appointment. The Clinical Administrative Assistant will support multiple physicians. Primary responsibilities include managing all aspects of the physician's complex calendars, updating all required systems with the physician's schedule and assisting patients through the Radiation Oncology department clinic and keep them informed of processes.

Ensures continuity and coordination of care by scheduling all patient appointments from consultation to follow-up. Using sound judgment, the Clinical Administrative Assistant will independently set priorities, meet established deadlines and work effectively in a high volume environment. Will provide support to all Patient Services functions as needed (Front Desk Reception and fellow Clinical Administrative Assistants).

MINIMUM QUALIFICATIONS

• Three (3) years of experience working as an administrative assistant in a large healthcare setting. Some college coursework; or an equivalent combination of education and experience.

• Strong proficiency in all Microsoft Office Suite applications.

• Superior verbal and written communication skills.

• Excellent customer service skills.

• Demonstrated knowledge of medical terminology.

• Ability to interact with physicians, employees, patients, and family members in a professional manner at all times.

• Must be able to prioritize, adapt to constant change, multi-task, and work independently without direct supervision.

• Anticipate problems, and ability to resolve them in a timely and professional manner.

PREFERRED QUALIFICATIONS

• A Bachelor's Degree.
• Experience in Radiation Oncology.
• Epic experience.

SPECIAL CONDITIONS

• May be required to work nights, weekends, and holidays.
• Must be able to work various hours and locations based on business needs.
• Employment is subject to a criminal background check and pre-employment physical.

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.
If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health is the only academic health system in the San Diego region, providing leading-edge care in patient care, biomedical research, education, and community service. Our facilities include two university hospitals, a National Cancer Institute-designated Comprehensive Cancer Center, Shiley Eye Institute, Sulpizio Cardiovascular Center, the only Burn Center in the county, and and dozens of outpatient clinics. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20 For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.