Kahana Feld is an award-winning Southern California-based law firm with eleven offices nationally and growing. This is an exciting time to join our California team!

KF was recognized as a 2023 Top Workplace and awarded the Gold DEI Leadership Seal from the State Bar of California.

• Excellent opportunity to grow with our firm, with advancement potential. This position is based in Oakland.

Summary

The Administrative Assistant will be responsible for providing administrative support to the firm via answering phone calls, processing and distributing mail, and assisting with office upkeep.

Duties and Responsibilities

• Collaborate with the IT department to troubleshoot issues relating to IT on a case by case basis.
• Answer incoming telephone calls and direct to the correct person; handle multiple telephone lines in an efficient, timely, and professional manner.
• Take messages and deliver to the appropriate people.
• Welcome and direct all visitors to the firm.
• Sign for and accept all packages, mail, and documents via courier
• Manage scanning and uploading of documents, checks, and various other paperwork; upload to the designated software as needed.
• Oversee meeting room scheduling and coordinate technology requests when needed.
• Create, modify, and improve organizational processes and procedures.
• Maintain the lobby, conference room, kitchen, and general areas by keeping them stocked and in pristine condition.
• Maintain inventory of office supplies, kitchen supplies, and snacks; communicate with Office Manager for necessary purchases.
• Provide support to other departments in various capacities as needed.
• Assist with coordinating employee activities, birthday recognitions, company events, etc.
• Manage miscellaneous projects and tasks assigned by partners, attorneys, and other staff.

This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.

Equal Opportunity Employer

Kahana Feld provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Job Type: Full-time

Pay: $23.00 - $27.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Ability to Relocate:

• Oakland, CA 94612: Relocate before starting work (Required)

Work Location: In person