DESCRIPTION

Responsible for the administration and organization of the Burn Director's office, Burn Program Manger's office and the Burn Child Life Program. Provide administrative support to four faculty of the division. Coordinate and execute projects, manage complex calendar and meeting activities. Assist Burn Program Manager and Child Life Program with special events for burn survivors. Serve as liaison with constituents on behalf of the Burn Director. Responsible for the quality assurance of the Burn Center Morbidity and Mortality Reports. Schedule outside rotators in Burn Surgery and Clinic. Schedule patients for burn laser procedures. Prepare monthly burn on-call schedules. Receive and screen all calls and facsimiles. Take meeting minutes and compose, type, and proofread general and patient correspondence on computer. Maintain and produce academic review and merit file. Coordinate burn fellowship program. Prepare purchasing/accounting forms and communicate with vendors. Prepare timekeeping for monthly and biweekly employees.

MINIMUM QUALIFICATIONS

• Three years recent administrative experience in a healthcare environment or similar setting to include supporting a high level director/executive.

• Demonstrated excellence in customer service and interpersonal communication skills.

• Possess effective time management skills.

• Proficient with MS Office Suite (Word, Excel, PowerPoint, Outlook).

• Highly detail-oriented.

• Must possess the ability to work effectively and equitably with others.

PREFERRED QUALIFICATIONS

• Knowledge of purchasing policies and procedures of the University and Knowledge of UCSD and Medical Center policies and procedures.

• Knowledge of UCSD travel procedures. Ability to use libraries and other resource facilities.

• Knowledge of basic bookkeeping and accounting procedures.

• Knowledge of medical terminology. General knowledge of UCSD departments at the hospital and campus, and their locations. Knowledge of scientific publication process.

• Knowledge of Epic and CWP.

• Knowledge of EcoTime and UC timekeeping policies and procedures.

SPECIAL CONDITIONS

• Must be able to work various hours and locations (including weekends and evenings) based on business needs.
• Employment is subject to a criminal background check and pre-employment physical.

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.
If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health is the only academic health system in the San Diego region, providing leading-edge care in patient care, biomedical research, education, and community service. Our facilities include two university hospitals, a National Cancer Institute-designated Comprehensive Cancer Center, Shiley Eye Institute, Sulpizio Cardiovascular Center, the only Burn Center in the county, and and dozens of outpatient clinics. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20 For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.