Salary: $17.34 - $24.28 Hourly

The YMCA of Greater New York is here for all New Yorkers — to empower youth, improve health, and strengthen community. Founded in 1852, today the Y serves a diverse population of more than half a million New Yorkers who learn, grow, and thrive through programs and services at our 24 branches. Community is the cornerstone of the Y. Together, we connect active, engaged New Yorkers to build stronger communities.

To help fulfill our mission, we cultivate a culture of learning, leading, and collaboration to enhance community impact. Through our talented staff and “LEAP” career framework (Leadership, Empowerment, Accountability, Personal Growth), we are committed to a people-first approach that fosters trust, inclusion, growth, and development for all.

The Staten Island - Broadway YMCA is seeking an Administrative Assistant who, under the supervision of the Program Director, will play a critical role in the successful operation of the program. The Administrative Assistant is responsible for assisting the Branch Program Director to provide administrative oversight and support, to ensure quality program execution.

Key Responsibilities:

• Administrative Support to Program Director and other Government grant Directors as needed to ensure effective communication and efficient operation.
• Responsible for assisting with organizing, auditing, and tracking related to staff personnel records.
• Assist with HR Audit of Youth & Family files.
• Assist with filing and organize applications, register in AS400, DYCD Connect and enter attendance for programs participants as needed.
• Responsible for department inventory; create requisitions; receiving PO; resolve Invoice on Hold issues; respond to vendor inquiry and facilitate invoice for payment.
• Place orders in Office Supply orders for Directors.
• Help with Purchasing Card reconciliations for Government transactions.
• Send DYCD participant files to storage.
• Timekeeper for payroll review.
• Uphold all Association Policies/demonstrate Values of Respect, Responsibility, Caring and Honesty.
• Manage Asset Essentials for the branch properties team.
• Assist with flyers and branch communications.
• Other Duties as assigned.

Desired Skills & Experience:

• Associate degree and experience in related field required; Bachelor’s degree preferred.
• One (1) to three (3) years of administrative experience, and experience working with staff and volunteers.
• knowledge of MS Office (Word, Excel, PowerPoint, Publisher), Oracle, ADP, and Adobe Indesign.
• Excellent interpersonal communication – written and oral, project management and organizational skills.

Benefits:
The YMCA of Greater New York offers a variety of benefits to its staff members, including retirement benefits, medical, paid time off, free YMCA membership, and more! Benefit eligibility is determined by an individual’s employment status (i.e., full-time or part-time), tenure, and/or the number of hours scheduled to work. Click here for more information.

How to Apply:
If you would like to be a member of our dynamic team, please complete our online application and submit your résumé and a thoughtful cover letter that explains your interest in the role and our organization.

Job Type: Full-time

Pay: $17.34 - $24.28 per hour

Work Location: In person