Description

DEPARTMENT: Administration

SUPERVISOR: Chief Executive Officer (CEO)

STATUS: Full-time

CLASSIFICATION: Non-Exempt

SALARY: $50,000-60,000/annually DOE

The Executive Assistant is responsible for coordinating and providing high-quality administrative support to the Boys & Girls Club- Alaska’s Administrative staff. Responsible for assisting with the day-to-day activities within assigned areas, while providing assistance in other areas of organization, as needed.

DUTIES AND RESPONSIBILITIES:

Duties and responsibilities include, but are not limited to the following:

• Schedule appointments, maintain, and update CEO’s calendar
• Maintain board room and conference room schedules
• Provide administrative support including but not limited to data entry and maintaining volunteer records
• Monitor and assist with employee recognition activities
• Prepare monthly staff newsletter and other employee and board communications
• Record and distribute meeting minutes/notes at board meetings
• Coordinate and distribute regular board meeting agendas and meeting packets
• Assist with preparation of BGC-Alaska local annual report and BGCA national report
• Assist with fundraising and outreach events
• Plan and implement corporate planning efforts, such as update of strategic plan progress, timeline and action items—coordinating or assigning tasks to staff and board volunteers and compiling reports

Requirements

The requirements listed below are representative of the knowledge, skills, and/or ability required (Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.)

• Pass background and fingerprint clearance
• 5 years of administrative assistance experience
• Intermediate Microsoft Office skills (including Outlook, Word, Excel and Powerpoint)
• Ability to prioritize and work effectively under deadlines
• Strong organizational skills with the ability to multi-task and manage changing priorities
• Self-motivated and capable of working independently or with a team
• Excellent customer service skills with ability to build relationships with key stakeholders
• Valid Alaska driver’s license with reliable, insured vehicle
• Ability to maintain first aid and CPR certification

Boys & Girls Clubs – Alaska is the state’s premier youth development organization. Our programs, training, and services reach over 5,000 children, youth, and teens every year across 20 communities. We are always looking for qualified professionals with a passion for improving young lives to serve as a member of our statewide staff.

Strong mission, vision, and values drive the Clubs’ work for the benefit of our youth. We draw on the wisdom of a diverse workforce to better understand and meet the needs of Alaska’s youth and the communities in which they live. Compensation and benefits are competitive to develop a strong staff and help them maintain a healthy work/life balance.

BENEFITS

• Professional Development & Tuition Assistance
• Advancement Opportunities
• Paid Time Off
• Twelve Paid Holidays
• Employee Assistance Plan
• Retirement Benefits
• Comprehensive Health Insurance Benefits
• Flexible Spending Accounts (Medical & Dependent Care)
• Employer Sponsored Disability Insurance
• Employer Sponsored Life & AD&D Insurance
• Voluntary Life, Accident, & Critical Illness Insurance

Physical Demands

While performing the duties of this job, the employee is required to walk, sit, talk, see and hear. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

Work Environment

The work environment is a setting, with occasional interruptions occurring, including visits from children, parents & staff. While performing the duties of this job, the employee may occasionally work in outside weather conditions. The noise level in the work environment is sometimes loud.

Our organization participates in payroll through direct deposit and all employees are required to main a valid bank account during the course of their employment.

Boys & Girls Club is an equal opportunity employer. We are committed to all federal, state and local laws and regulations pertaining to equal opportunity. The Club does not discriminate against any individual based on any protected status. This Policy extends to all terms, conditions and privileges of employment, as well as the use of all Boys & Girls Club facilities.