Description

Boys & Girls Club of Tucson is currently seeking a Facilities Assistant for the maintenance and care of the physical properties. Advise the Director of Facilities & Facilities Manager regularly of all physical property activity, including detailed reports of costs and activities.

Requirements

The facility assistant will support in the development of procedures for performing various duties or may perform complex duties within established guidelines; responsible for a defined set of assignments; is expected to determine and interpret the necessary procedures to set priorities and meet specific goals and objectives of the function or unit.

Stay abreast of the changing needs of the company’s curricular, extracurricular, and summer programs to respond in a timely fashion to any necessary changes in physical property services.

This position interacts with all levels of the organization to expedite the proper use of the facilities. Works directly and in coordination with the Clubhouse Directors and immediate staff.

Work under the Facilities Manager to provide information for use by various Board and Administrative committees, providing reports on all areas of the physical property; bringing technical expertise, advice, and experience in campus beautification, building beautification, planned maintenance, energy management, use of facilities, etc.

Essential Job Functions

1. Responsible daily for the management of building maintenance and operation of building grounds and buildings, including all mechanical systems, etc.

2. Complete administrative duties, such as filling out forms and reporting maintenance statuses to the supervisor

3. Comply with all safety and health regulations

4. Keep inventory of maintenance and cleaning supplies and equipment, and report needs to supervisor

5. Respond to emergency calls for maintenance and repairs

6. Set up and clean up for special events, functions, and meetings when needed within the scheduling confines.

7. Daily upkeep of facility within established standards.

8. Daily coordination with evening custodian(s) regarding event set-up, larger projects, and other jointly performed tasks.

9. Responsible fiscal spending within the established budget.

10. Maintain control of work request orders, overseeing quality control on the timely and cost-effective execution of all work orders.

11. Perform testing and maintain required logbooks for all areas of physical plant responsibilities (e.g., monthly elevator testing, and fire extinguisher testing).

12. Ensure good communication, accountability, and relationships with the administration, faculty, and staff.

13. Work with the Director of Facilities on code compliance programs, including but not limited to asbestos management; lead in water, soil, and paints; air quality; hazardous waste reduction, management, and disposal; radon; and other health-related issues.

14. Ensure adherence to safety protocols, whether required by federal or state regulations; industry-standard best practices; or established policies.

15. Submit purchase orders for routine consumables.

16. Work with and maintain relationships with contracted vendors

17. Receive work orders and determine what parts, equipment, and services are needed to perform necessary maintenance and repair work.

18. Work with the Facilities Manager to solicit bids for and evaluate outside contractors and communicate their performance to the Director of Facilities.

19. Recommend choice of vendors, with proper approval and bids required.

20. Perform duties as assigned during fire and safety drills.

Skills and Qualifications

• High school diploma or GED required; some colleges preferred.

• Minimum 3 years’ work in a maintenance environment.

• A strong commitment to the mission of the Boys & Girls Clubs of Tucson.

• Knowledge of basic building systems.

? Excellent written and verbal communication skills

• Attention to detail and time management.

• Ability to perform most minor repairs, accompanied by the ability to evaluate when a repair is beyond the employee’s capabilities, resulting in a recommendation to the Director of Facilities to call for repair.

• Ability to read and interpret safety rules, operating and maintenance instructions, and other manuals and documents

• Ability to work in a team and follow instructions from supervisors

• May be required to work outside of normal work hours

• Pleasant demeanor and outstanding customer service skills.

? Ability to meet deadlines.

? Must be self-motivated and highly organized.

• Must also understand budgets as they relate to facility projects

• Solid work ethic; professional, positive attitude; and willingness to perform tasks assigned.

• Valid driver’s license and reliable transportation required.

• Background check and fingerprint card required.

What We Offer 

Robust benefits. We are committed to your growth and well being.

Team focused. Teammates and leadership are there to assist when you need help. 

Open-door management style: We welcome feedback in all areas. 

Work - life balance. We believe strongly in balancing an entrepreneurial spirit in a fast paced environment. 

Pre-employment drug testing and a background check are part of our hiring process.