BLOC Resources is looking for an administrative assistant. This person will work to support the daily operations of the office. 

The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications.

Responsibilities:

- Process expense reports 

- Schedule meetings/manage calendars

- Coordinate lunch meetings, secure conference rooms, etc.

- Order supplies for the department

- Enter time for the entire department 

- Good organizational skills

- Communicate and collaborate internally with other departments

- Represent our department in a professional manner, internally and externally

• Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed.
• Coordinate scheduling - Set up meetings based on cross-functional availability for both internal and external stakeholders.
• Organize internal resources - Build out and maintain processes to keepfiles and office supplies organized and easily accessible.
• Liaise with visitors - Act as point person for office guests.
• Communicate policies and procedures - Alert employees of new processes, rules, and regulations.
• Facilitate executive-level operations -Book travel, submit expense reports and send communications for high-level staff as needed.

Requirements:

• High school diploma
• 1-2 years experience as an administrative assistant, secretary, preferred
• Strong organizational, communication, and time-management skills
• Proven ability to work in a fast-paced environment 
• Positive, high-energy attitude
• Resourcefulness, creativity, and problem-solving skill set
• Familiarity with office equipment (i.e. printers, fax machines, projectors)
• Proficiency in Microsoft Office (especially MS Excel and PowerPoint)