Job Description :

• This position is responsible for providing administrative support to the client power Delivery Data Analytics Department.
• This individual helps provide support to the Data Analytics Transmission, Data Analytics Distribution, AMI, and Power Delivery Budgeting.
• Responsibilities will include completing time for 30 individual, expenses statements, and invoices from external partners.
• This individual will work regularly with others to build and maintain positive relationships with internal and external clients.
• Responsibilities for planning, assisting with planning and execution of corporate events and functions, team meetings, and meetings with other internal partners.
• Required to effectively communicate and coordinate with external resources and individuals, while being a positive host and representative of the organization.
• Position requires occasional travel throughout the Company footprint, up to 10% of the time.

Job Duties and Responsibilities :

Complete all expense reports for Analytics, AMI, Budgeting, and Communication teams- including mileage calculations. Target processing of expenses within 30 days.

40% of time required for this task)

• Tracking receipts and contacting team members to obtain when necessary.
• Timekeeper for teams mentioned above
• Process time adjustments when needed.
• Set up meetings and meals for team members as requested
• Travel arrangements / reservations for Managers as needed
• Coordinate logistics for Exhibitor Conferences
• Register employees and set up hotel accommodations as needed
• Assist with new employees on-boarding
• Obtain client Badge and access
• Order P-card & assist with activation and training
• Coordinate with finance and budgeting teams on account number questions as needed
• Order flowers or gifts when needed, (for example, sympathy arrangements, customer gifts)
• Maintain office supply cabinet and assist with keeping office area stocked and clean
• Small event coordinator for internal / external collaboration and business development
• Position is required in the office 3 days / week minimum. Sometimes will be needed more often. Advanced notification will be given.

Accommodations for Hybrid work will be available when needed if available.

Experience Requirements :

• A minimum of two (2) years of clerical / administrative, or customer service experience preferred
• Proficient in Microsoft Outlook, Word, Excel & PowerPoint required
• Knowledge of Oracle and Maximo preferred
• Strong communication skills
• Ability to schedule meetings, coordinate schedule, and plan and prepare for meetings

Knowledge, Skills & Abilities : Behavioral Attributes :

• Ability to embrace and exhibit Our Values (Safety First, Unquestionable Trust, Superior Performance, and Total Commitment)
• Strong administrative skills including making travel arrangements, preparing, and processing expense statements, invoice processing, check requests, file management, journals, etc.
• Excellent communication skills, calendar management, scheduling, and logistic coordination
• Ability to plan meetings / conference calls, prepare agendas, as well as record and transcribe minutes of meetings into actionable tasks
• Ability to proactively prioritize and multi-task
• Ability to make decisions and anticipate next steps
• Ability to build and maintain relationships with the administrative staff of officers and directors
• Excellent time management and organizational skills
• Comprehensive knowledge of company operations, policies, and procedures
• Must be a self-starter and be able to work independently
• Ability to adjust to changing priorities

Education Requirements :

Two (2) years or more of vocational, college work or higher education degrees preferred.

About US Tech Solutions :

US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions.

To know more about US Tech Solutions, please visit www.ustechsolutions.com .

Last updated : 2024-05-27