Summary of Responsibilities:

The Faculty Administrative Assistant is responsible for administrative support duties for the Academic Dean and the Faculty. This position will support office activities and communications and work with the Faculty to ensure a quality education for all students attending Highlands College.

Specific Duties and Responsibilities:

• Perform general administrative duties, including answering the telephone, greeting and directing office visitors appropriately
• Editing and proofreading Faculty documents
• Receive, process, and route Faculty mail
• Order, issue, and maintain department supplies, forms, and equipment
• Coordinate meetings and appointments for the Faculty
• Maintain and monitor the department calendar
• Assist the Faculty with purchase requests, receipt submission, and budget documentation
• Communicate with the Faculty on behalf of the Academic Dean
• Assist the Academic Dean in monitoring budget expenses
• Prepare Teaching Agreements for Adjunct Faculty as directed by the Academic Dean
• Plan for and provide food and beverage arrangements for a variety of departmental meetings, including monthly Faculty meetings
• Record and publish the minutes of any Faculty meetings
• Perform other duties as assigned by the Academic Dean
• Standard office hours are 7:30 a.m. to 3:30 p.m.
• Willingness to work after set hours or on the weekend when necessary

Other Duties

• Foster a culture of academic excellence
• Affirm the Statement of Faith and uphold the Core Values of the College, exemplifying them by word and lifestyle
• Support the educational purposes and objectives of the College
• Cooperate with the administration and staff of the College in professional and personal relationships
• Observe and enforce the rules and regulations of the College
• Participate in the social, cultural, and spiritual life of the College community, including regular Chapel attendance
• Offer constructive suggestions for the College’s improvement to those in a position to change the situation
• Be familiar with the contents of the Academic Catalog
• Support the College prayerfully on a regular basis
• Be an active member of the Church of the Highlands
• Tithe faithfully and regularly to the Church of the Highlands
• Lead a Highlands College or Church of the Highlands small group
• Promote the mission, values, and vision of the Church of the Highlands

Qualifications

Personal Characteristics

• Demonstrates a genuine interest in supporting others, coaching, and training to improve performance
• Encourages the contribution of others and takes their views into account
• Highly focused, self-started with an elevated level of energy and positive outlook
• Ability to remain resilient under pressure and effectively adapt to multiple demands, ambiguity, and rapid change

Education

• Prefer a Bachelor’s degree

Experience

• Two years experience in office administration or support role
• Strong communication, interpersonal, and organizational skills
• Proficiency in Microsoft Office, Apple Pages, Numbers, and Keynote

Extent of Public Contact:

• Medium

Physical Demands:

• Moderate exposure to physical risk
• Good physical condition is required
• Ability to drive between campuses