Job Title – Accounts Payable Specialist

Job Type – Hybrid

Working as part of a team, support the firm’s billing process by reviewing and validating incoming vendor invoices, and processing for payment where appropriate. Ensure new vendors are set up in the system and help resolve issues that arise, such as missed or misdirected invoices. Consistently meet service standards for timeliness work quality and quantity. Demonstrate client service excellence and develop strong collaborative relationships with team members, vendors, and the MoFo Accounts Payable department, as well as MoFo patent attorneys and staff.

Essential Functions

• Working in a shared email folder, process incoming invoices for payment: validating information provided by the vendor and submitting for payment as appropriate.
• Review the invoice to ensure it contains accurate and complete information about the vendor
• Validate the work claimed for payment and account number information provided by reviewing the relevant client’s record in the firm’s patent docket system and patent file system
• Following existing procedures, upload valid invoices into the firm’s accounts payable software and accurately enter data in all prescribed fields to ensure accurate processing through the billing system.
• Following existing procedures, return inaccurate invoices to vendors for correction or re-routing, as needed.
• Review periodic statements from vendors to ensure that we have not missed any; request copies from vendors of invoices listed as outstanding that are not in the accounts payable system.
• For new vendors, provide set-up forms for them to complete, following up as needed to get them set up in the accounts payable system. Provide appropriate forms to vendors for changes of information, such as banking information.
• Coordinate with the firm’s Accounts Payable Department to resolve issues raised by vendors regarding payments.
• Suggest process improvements to help meet the firm goals of timely, accurate, and thorough processing and payment of vendor invoices.
• May assist with other data-related projects for the patent group, such as data entry or data validation in the patent docket system.

Education and Experience

• Accounts Payable experience or knowledge preferred.
• Prior experience with Chrome River and a patent docketing system preferred.
• Experience working in a large law firm preferred.
• Bachelor’s Degree preferred.

Job Type: Full-time

Salary: $71,000.00 - $92,000.00 per year

Education:

• Bachelor's (Required)

Experience:

• Accounts payable: 2 years (Required)
• Chrome River: 2 years (Required)
• Law firm: 2 years (Required)

Work Location: On the road