Ardelle Associates is seeking an Administrative Assistant to support the National Institutes of Health (NIH) in Rockville, MD. This is an opportunity for personnel with administrative experience to support the federal government in a scientific setting.

This is full time contract (40 hours/wk) for a three-year contract. Scheduled hours are 0830am to 0500pm Monday to Friday.

This is primarily an in-person position and some telework may be available after initial trainings.

Pay rate: $22.77 - $29.74

DUTIES:

Prepare travel/training arrangements.

• Assemble License, Gift, CRADA (Cooperative Research and Development Agreement), CDA (Confidential Disclosure Agreement), and other agreement packages, and prepare related cover letters, memos, and routing slips.

• Assemble invention related packages for review by the Technical Evaluation and Advisory Committee (TEAC) or other internal committees.

• Assemble, route, and submit licensing abstracts and other marketing materials for signature and publication.

• Order supplies for entire office.

• Interact directly with AOs and Program staff.

• Sort, route and log incoming/outgoing agreement, invention, gift, and license related correspondence including law firm correspondence.

• Create, maintain, track, organize and file agreement/invention/license related office files and electronic records (in the Sophia database, SharePoint, and other databases as required).

• Enterprise Technology Transfer System (ETT) Records Retention. Confirm records flagged for review meet the criteria for destruction; route records to the appropriate Technology Transfer

Specialist and the Office of Technology Transfer for review; destroy records that have been

approved for destruction; update records that must be retained to reflect new review dates.

• Shred and dispose of documents when no longer required according to official NIH and TTIPO “Keep and Destroy” schedules.

• Scan documents and prepare faxes and photocopies pertaining to agreements, licenses and invention correspondence.

EXPERIENCE:

Candidates must have a high school diploma and four (4) years of related work experience performing administrative work

• Ability to perform more complex administrative tasks.

• Ability to support senior level staff.

• Possess advanced computer skills.

• Ability to perform a variety of administrative functions

Job Types: Full-time, Contract

Pay: $22.77 - $29.74 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to Relocate:

• Rockville, MD: Relocate before starting work (Required)

Work Location: In person