Allied Trust Insurance is not a standard ‘business as usual’ P&C Insurance Company. We were named the fastest-growing Insurance Company by Inc. 5000 in 2020 and received Top Insurance Workplace in 2023 by Insurance Business America. Allied Trust is led by an experienced team of industry professionals who are committed to customer service and industry innovation. As a potential employee, you will help shape the Company and contribute to its continued growth and success. Allied Trust encourages you to bring new ideas and innovative suggestions to the table. The time to join Allied Trust is now!

Job Summary

Provide thoughtful, proactive and senior executive level administrative support to the President and Chief Operating Officer (COO) in a fast-paced and rapidly growing insurance company. You would also work closely with the rest of the Executive Team and provide occasional administrative support to the Shareholders and Board of Directors of the Company. While insurance knowledge is beneficial, this position emphasizes high-level administrative, executive, and strategic planning support functions.

Proficiency in the MS Office Suite, advanced organizational skills, and a strong ability to multi-task effectively are essential for success.

Responsibilities

· Calendar management and scheduling

· Preparation of agendas, and minute or note taking for various meetings

· Coordination of travel arrangements

· Monthly expense reports for the President

· Maintain comprehensive and accurate records (i.e., Compliance Calendar, Complaint Logs for Claims and Underwriting, etc.)

· Maintains effective and accurate filing systems and retention of Company records

· Assist COO with HR tasks

· Event planning, including Employee Appreciation Week, Team Week, community outreach, birthdays, work anniversaries, holidays, etc.

· Maintains and orders office supplies

· Special projects as assigned

Qualifications and Requirements

· 3-5 years prior administrative experience supporting a Senior Executive or Executive Team

· Proficiency in MS Office Suite; experience with Smartsheet and Jira considered a plus

· Exceptional Written and Verbal Communication skills

· Proactive Problem-Solving and Critical Thinking abilities

· Strong Ability to Anticipate and Attention to Detail

· Excellent Time Management and Prioritization skills

Allied Trust Insurance Company provides equal employment opportunities to all employees and applicants in all company facilities without regard to race, color, religious creed, sex, national origin, ancestry, citizenship status, pregnancy, childbirth, (or related medical conditions, including, but not limited to lactation), physical disability, mental and/or intellectual disability, age, military status or status as a Vietnam-era or special disabled veteran, marital status, registered domestic partner or civil union status, gender (including sex stereotyping and gender identity or expression), medical condition (including, but not limited to, cancer-related or HIV/AIDs related), genetic information, or sexual orientation in accordance with applicable federal, state and local laws.

Job Type: Full-time

Pay: $55,000.00 - $90,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• Monday to Friday

Ability to Relocate:

• Suite 520 Tampa, FL 33607: Relocate before starting work (Required)

Work Location: In person