This Administrative Assistant position supports the Executive Assistant.

Provides administrative support to multiple functions.

Embrace technology (mobile, internet, apps, etc) to properly and better support all functions. 

Answer calls.
Organize and schedule meetings. Schedule appointments.
Keep track of your contacts.
Produce and distribute memos, letters, faxes, and forms for correspondence.
Assist in the production of reports that are due on a regular basis.
Create and keep a file system.
Purchase office supplies.
Make travel arrangements, restaurant reservations, and book flights.
Oversee office procedures.
Completing preventive maintenance requirements.
Expense reports must be submitted and reconciled.
Conducts research and develops presentations.
Produce reports.
Manage a number of initiatives.
Prepare and keep track of invoices.
Ensure efficient operation of all office equipment.
Provide information, educational opportunities, and possibilities for experience growth to administrative personnel.
Complete preventative maintenance needs, call for repairs, monitor equipment inventories, and evaluate new equipment and procedures to ensure equipment operation.
Attend educational courses, read professional publications, build personal networks, and join professional organizations to keep your professional and technical knowledge up to date.
Filing, typing, copying, binding, scanning, and other administrative tasks are performed.
Prepare letters and emails on behalf of other members of the office.
Make reservations for conference calls, rooms, cabs, couriers, and motels, among other things.
When necessary, cover the reception counter.
Keep both computer and manual filing systems up to date.
Take responsibility in maintaining equipment inventories.
Resolve any administrative problems for hiring managers, executives, and staff.
Answer and direct phone calls.
Organize appointment books.
Assist in the production of regularly scheduled reports.
Develop, create and keep a file system.
Manage the schedules of your employees.
Maintain accurate employee vacation records.
Repairs to office equipment should be coordinated.
Implement administrative and clerical procedures.
Confirm company senior staff restaurant bookings.
Filing, typing, copying, binding, scanning, and other administrative duties get performed.
Provides information, educational opportunities, and chances for experiential growth to administrative staff.
Execute clerical and administrative processes.

A high school diploma or equivalent is required.
Bachelor's degree or associate's degree in Business Administration, Communications, or Marketing a plus.
Experience as a secretary or assistant with a proven track record.
Understanding of office management systems and processes is required.
Excellent time management and multitasking abilities, as well as the capacity to prioritize tasks.
Detail-oriented and problem-solving abilities.
Excellent communication abilities, both written and vocal.
Strong planning and organizing skills.
Excellent time management skills.
Microsoft Office Suite (MS Office) savvy (Microsoft Excel, Microsoft Word).
4 years of experience in the field or a similar field is required.
Polite and professional communication skills.